5S ACTIVITIES

for Work Place

Improvement
 What is 5’S Activity
Seiri means Sort it (clean up)

Seiton means Set it (Organise)

Seiso means Shine ( Cleaning)

Seiketsu means Standardise

Suitsuke means Sustain ( Training & discipline)

 Why do we need to practice 5’S
 To create a pleasant work place
 To reduce equipment Breakdown time and to increase
operation rate.
 To avoid possible investment in new machinery &
equipment's.
 To eliminate waste in time for searching and handling.
 To reduce defects & identify causes for poor quality & initiate
corrective actions.
 To reduce maintenance cost of machines.
 To make effective use of space of space.
 To enhance safety.
 To promote better Team work.
 To create better visibility of activities performed & the results.
 When do we start this?
We have to start it from the day one when we
start production.
 Poor state of Machines / Equipment / Tools leading to
quality deterioration.
 More time is spent in direct and indirect areas by way
of searching for Tools / Files / Documents.
 Poor house keeping leads to unsafe work place &
indirect losses.
 Poor material discipline leading to manufacturing
delays.
 Poor office upkeep leading to delays in transacting
with suppliers & customers.
 How do we carry out 5’S Activities
Step - 1 : Seiri ----- Clean up
 Undertake major cleaning up activities.
 Keep in mind the spirit of waste elimination.
 Develop specific policy & guidelines on the disposal of unwanted
things & upkeep necessary.
 Devise storage method depending on the priority

 Are there unnecessary items at the work place.

 Are there unwanted cables, pipes just left as they
are
Are there any tools, materials just lying without any
need
Are all necessary items sorted out, classified,
labeled.
 A 5S “ MIRROR” : FIXED -POINT
PHOTOGRAPHY

FIXED-POINT PHOTOGRAPHY IS A METHOD OF

REPEATEDLY PHOTOGRAPHING A PARTICULAR
AREA OF THE WORKPLACE FROM THE SAME
POSITION AND FACING THE SAME DIRECTION, IF
POSSIBLE WITH THE SAME CAMERA. WE
PHOTOGRAPH THINGS WE WOULDN’T WANT OTHER
PROPLE TO SEE ABOUT THE WORK AREA, THE
EQUIPMENT, AND THE WORK METHODS.
 Step --- 2 : Seiton -- Organizing.
This activity involves simple steps as suggested below:
 Analyze the present condition

 Get rid of all unnecessary items

 Fix storage places / methods

 Devise proper layout / Classification

 Develop Rules & Procedure

 Standardize names, tags, labels etc.

 Step -- 3 : Seiso -- Cleaning

Cleaning is more than skin deep.

 Are there spillage of oil, coolant, dirt, metal burns on

the floor, aisles & around machines.
 Are there any part of the machine / equipment dirty
with oil or metal burns.
 Are any supply lines or pipes oily / dirty or hard.
 Are the air / oil outlets clogged with dirt.
 Are the light bulbs, reflectors or shades dirty.
 SEISO
Keep the workplace Clean and Tidy
Steps for SEISO
 Remove dirt from everything.
 Everyone begins to participate in cleaning from the 10th
day or so

 Identify & eliminate the source of dirt

 Mend defects revealed by cleaning

 Work out a cleaning standard & carry it out cooperatively

 The source of dirt must be eliminated
 SEISO

Keep the workplace clean and Tidy

Place Points of Cleaning Frequency Person
in
Charge
Remove cutting dust frequently

Wipe away spilt liquid

Floor immediately Every day

Make sure that zoning lines are

not peeled off or dirty
 SEISO
5 S Cleaning Standard

Place Points of Cleaning Frequency Person in

Charge

Everyone

A team effort makes the workplace cleaner

 FLOW CHART
YES NO

Do you know what it is Find out

S
E
Is it yours Give it back
I
R
Do you need it Get rid of it I
 FLOW CHART
YES NO

Is it identified Mark it up
S
E
Does it have a storage Make a space
for it I
space
T
O
Will you be using it Put it away N
today

Return them to
Will you be using it
Stores / Record
today
room
 FLOW CHART
YES NO

Is it clean and dry Why not Seiso

If you can answer Yes for every item in your area you are doing well.
 Step -- 4 : Seiketsu -- Standardising

Maintain the workplace in proper condition by setting

standards using visual controls.

 The ‘limit indicators’ with increased visibility like a

jeweler's box.

 Different Tags / Labels to indicate where / what / how

much would be stored.

 Control check list to help people maintain the

standards.
 Some Check points :
 Are they wearing dirty / dangerous clothing.

 Does the workplace have adequate lighting / power.

 Is there heavy noise, vibration, heat etc.

 Is the roof leaky.

 Is the place for eating / smoking ear marked etc.

 Is the Gangway clearly marked etc.

 HOUSE KEEPING --- AUDIT CHART
100
90
80
70
60
50
40
30
20
10

1 2 3 4 5 6 7 8 910 11 12 13 14 1516 1718 19 20 21 22 23 24 25 26 27 28 29 30

DATE
AUDIT BY FREQUENCY REMARKS
DEPTL.HEAD DAILY
EVP MONTHLY
 HOUSE KEEPING CHECK LIST
FOR OFFICE AREAS
 KEEP THE FLOOR CLEAN & TIDY
 KEEP THE PCs, TYPEWRITERS & TELEPHONES CLEAN
 KEEP THE FURNITURE, CUPBOARDS & DRAWERS
WELL ARRANGED.
 KEEP ALL THE FILES LABELED & IN FILING POCKETS.
 MAINTAIN FILE INDEX IN THE RESPECTIVE STORAGE
DEVICES.
 STORE OLD RECORDS IN ORDERLY MANNER, IN THE
RECORD ROOM.
 REPORT MALFUNCTIONING OF ANY EQUIPMENT TO
PMD / ISD PROMPTLY
 HOUSE KEEPING CHECK LIST
FOR OFFICE AREAS
 SWITCH OFF FANS,LIGHTS,PCs, WHEN NOT IN
USE, DURING LUNCH TIME & AFTER OFFICE
HOURS.
 CLEAN UP YOUR WORKSPOT BEFORE LEAVING
OFFICE AT THE END OF THE DAY.
 OBSERVE TELEPHONE COURTESY

POINTS
EXCELLENT 10
VERY GOOD 8
RATING -- GOOD 6
FAIR 2
POOR 0
 Step -- 5 : Suitsuke -- Training &
Discipline
 Setting goals & targets, competitions would motivate
people achieve greater results in this area.
Wherever difficulties are experienced it is worthwhile to
train the men in the area in order to sort out specific
problems.
While developing standards & setting goals it is
essential that operating people are involved.
 Is there daily inspection check list.
 Are work order reports executed properly & promptly.
 Are the men wearing proper protective clothing &
devices.
 Is the group meeting as per schedule.
 5 S Audit Form
5 S Audit Sheet Work shop name: Completed by:
(for Workshops) Score: Previous Score Date:
Score
5S No Check Item Description 0 1 2 3 4
1 Materials or parts Does the inventory or in-process
inventory include any unneeded
materials or parts?
2 Machines or Are there any unused machines or
other equipment other equipment around?
3 Jigs, tools or dies Are there any unused Jigs,tools
dies or similar items around?
4 Visual control Is it obvious which items have
been marked as unnecessary?
5 Written standards Has establishing the 5S's left
behind any useless standards?

Sub Total
 MAKING THE 5S PLEDGE
IN MANY JAPANESE COMPANIES, EMPLOYEES MAKE
A PLEDGE AT THE BEGINNING OF THE CAMPAIGN
TO ADHERE TO THE STANDARDS OF PUTTING
THINGS IN ORDER, PROPER ARRANGEMENT,
CLEANING, AND PURITY THEY DEVELOP FOR
THE WORKPLACE.

EVERYONE’S SIGNATURE IS POSTED ON THE

BULLETIN BOARD AS A SYMBOL OF THEIR
COMITMENT & SPIRIT TO MAKE THEIR WORKPLACE
THE BEST IT CAN BE.
 Where do we start this 5’S

 Workplaces in shop floor & offices.

 It is company wide.

 There is no place exempted from 5’S

activities in organizations.
 What is the benefit of practicing 5’S
activities

# Enlightened employees and their morale is high

# Thus they become principal source to take the

organization towards greater achievements by
continuous improvement.
House Keeping Orderliness

Orderliness Cleanliness

Cleanliness LEADS TO Quality

Quality Productivity

Productivity Prosperity

Prosperity Happiness
Take 5’S practices seriously
Or else Face 5’D.
The Devils are :
Delays
Defects
Dissatisfied customers.
Declining profits
Demoralized employees.

Your choice ‘5D’ ?

No
‘5S’ of course.