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Human Resource
Information System
Hunain Jawed
 Profile of the Instructor

• Name: Hunain Jawed

• Qualification: MBA ( Bi-Major in HRM & Marketing) from

Federation University Melbourne,Australia

• Career History: Currently working AGP ltd

Previous:Barrett Hodgson University, Lucky One

Mall, Metro Cash & Carry , Aldi Australia ,
McDonalds Australia
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Introduction to HRIS
What is the Most Important Asset An
Organization Has?

• Land?
• Capital?
• Technology?
• Your people, and their ability to provide goods
and services to customers, both internal and
external.
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Role of Human Resources

• “To attract, motivate, and retain valuable
employees to meet the company’s goals.”
• HRIS is meant to support this role.
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What is a “Human Resource

InformationSystem”
• The application of computers to employee-
related record keeping and reporting, and
management decision making
 HRIS Enhances Productivity
• Increases work force quality
▫ More appropriate hiring, better T&D, improved
retention of desired employees
• Controls expenses
▫ More thorough salary/benefits administration
tracking & analysis, training & development, ad hoc
reports for queries, more user independence
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HRIS Tracks...
Medical Recruit/
Records Employ
EEO/AAP
Workers
Comp
Payroll
Health & People
Safety
Jobs Positions Benefits
HR
Planning
Emp.
T&D Relations
Comp. Pension
Admin
Scenario (1) - with(out) HRIS
360° Performance evaluation
…without HRIS
- Prepare evaluation forms
- Print and copy them
- Distribute forms to employees
- Employees fill in evaluation forms
(in 2 copies for archive purposes)
- Evaluation forms personally submitted to HR Manager
- Re-write results to the computer or file them
- Manual processing of data gathered
- Prepare result sheets
- Print, copy and distribute them to employees
- File all the forms for future use
 Scenario (1) - with(out) HRIS
Define
evaluation 360° Performance evaluation
form …with HRIS
- Define evaluation
forms
- Online evaluation
Appraisal entry
form
- One-click access to
results
- History info captured
- Evaluation reports
generated by the
system
- Strategic Decision
making process can
take place
Scenario (2) - with(out) HRIS
Leave application administration
…without HRIS
- Prepare leave application forms
- Print and copy them
- Manually maintain employee attendance information
daily
- Maintain company calendar
- Employees applying for leave fills in an application
form
- Application form personally submitted to Supervisor
- Manual check for employee’s leave status history
- Supervisor’s approval or rejection
- Application form personally submitted to HR
manager
- Manual update of employee’s personal leave
information file
Scenario (2) - with(out) HRIS
Leave
Leave application administration
balance
…with HRIS - Define company
Leave specific leave admin
application
form
processes (initially)
- Online leave
application form
- Online leave
Approval/Rejection
- History info captured
- Leave balance reports
generated by the
system
- Saves strategic
resources
 Scenario (3) – Intranet
new dimension of HRM
Employee self-service
…with HRIS
View/check/modify - online:
- personal information
- census information
- qualifications
- leave application
- leave balance
- leave cancellation
- leave approval/rejection
- salary information
- company calendar
- appraisal results
- online appraisal process