Mr. Christian S.

Sol
Accredited DOLE-OSH Safety
Consultant
Accredited DENR Pollution Control
Officer
 AUDIT is a regular & critical
examination of records & management
performance compared to program
standards.
 INSPECTION is a careful examination
of MAN, MACHINE, MATERIAL, & the
MOTHER NATURE (4 M’s), the close &
critical scrutiny for comparison with
standards.
 The SAFETY & HEALTH AUDIT subjects the
whole WORK SYSTEM to closer examination.
 The WORK SYSTEM includes BOTH THE WORK
ENVIRONMENT & THE MANAGEMENT
ENVIRONMENT.
 The management environment has
responsibilities that are reflected at the
workplace in specific quantifiable terms.
 The need to establish standards that measure
variables such as the provision of information, the
adequacy of instruction & training & the levels of
operation & consultation are now imperative as
these matters have been factored into the
legislation.
 The application of SAFETY AUDITS is well
suited to identify the STRENGTHS &
WEAKNESSES in an organization's approach
to LOSS CONTROL MANAGEMENT.
 The SAFETY AUDIT is used to identify how
hazards & accident causation factors are
being recognized, reported & controlled; the
effectiveness of policies & rules; information
systems; reporting techniques; & training.
• The SAFETY AUDIT includes the
application of workplace inspections
but goes much further to not only
inquire into the visible components of
a particular activity or piece of
equipment, but to look at relationships
in terms of the whole system, i.e.,

MANAGEMENT – PEOPLE – EQUIPMENT –

PROCEDURES – MATERIALS – ENVIRONMENT –
COMMUNITY
• The workplace inspection addresses
the work process and primarily
considers aspects of the work activity
and how they compare with a set of
predetermined standards.

• Workplace inspections must look at

the relationships between the people,
the equipment and the procedures in
determining if standards are being
met and maintained.
• Identification of hazards.
• Assess the potential losses from these
hazards.
• Select control measures designed to
eliminate or reduce the hazards to an
acceptable level.
• Monitor the effectiveness of control
measures.
• Review compliance with established
standards.
• Inspection is one of the principal means of
locating potential causes of accidents and
help in determining what safeguards are
necessary to correct hazardous conditions &
acts that will prevent the occurrence of
accidents and personal injuries.
• Safety inspection promotes better public and
employee relations.
• Safety inspection can be valuable in pointing
out areas, operations, or methods which
require emphasis in supervisor or employee
training.
• Safety inspections help sell the safety
program to employees. Also, regular plant
inspections encourage individual employees
inspect their immediate work areas.
• Members of the health and safety
committee
• Supervisors & managers
• Safety staff or first aid people
• Government & workers
representatives, etc.
• Provides a system of recognizing &
correcting hazardous conditions
quickly.
• Demonstrates management
commitment to protecting employees
and the environment.
• Provides an opportunity to involve
employees in a health, safety &
environmental activity.
• Helps management & employees
maintain compliance with standards.
• Biophysical hazards – those that affect
the quality of the general work
environment.
• Mechanical hazards – those associated
with the operation of machinery.
• Electrical hazards – those associated
with electrical circuits & components.
• Chemical hazards – those related to
the storage, transfer, production or
use of chemicals.
 HAZARDOUS CONDITION

POINTS OF HUMAN
HOUSEKEEPING OPERATION WIRING CONTACT

- INJURY
POWER - ILLNESS
GROUNDING /
NOISE TRANSMISSION
BINDING
POINTS
PROPERTY
DAMAGE
IN-RUNNING POWER
LIGHTING NIP POINTS PANELS FIRE
EXPLOSION

SPECIAL SHEAR OUTLETS / ENVIRONMENTAL

POINTS SWITCHES CONTAMINATION
HAZARDS
- AIR
OTHER
- GROUND
MOVING PARTS
- WATER
• Guarding & Protection Devices
• Structural Defects & Hazardous
Conditions
• Functional Defects
• Work Environment
• Material Storage & Personnel
Exposure
• Practice & Procedures
• Missing or inadequate guards.
• Lack of support, bracing or shoring.
• Faulty support or bracing.
• Missing or faulty warning or signal
device.
• Missing or faulty automatic control
device.
• Missing or faulty safety device.
• Susceptibility to breakage, collapse, etc.
• Susceptibility to tripping, falling, etc.
• Susceptibility to rolling, sliding, slipping, etc.
• Leakage of gases, fumes or fluids.
• Excessive heat, noise, vibration, fumes, sparking, etc.
• Failure to operate.
• Erratic, unpredictable performance.
• Lack of adequate electrical grounding.
• Operation that is too fast or too slow.
• Low voltage leaks.
• Signs of excessively high or low pressure.
• Throwing off of parts, particles, materials, etc.
• Indication of need for special attention.
• Noxious fumes or gases.
• Flammable or explosive fumes or
gases.
• Insufficient illumination.
• Excessive glare from light source.
• Hazardous dusts or atmospheric
particles.
• Hazardous or uncomfortable
temperature condition.
• Excessive noise.
 Unsafe storage that permits easy contact by persons
with equipment.
 Unsafe exposure to heat, moisture, vibration, flame,
sparks, chemical action, electric current, etc.
 Congestion of traffic or working space.
 Unsafe attachment of object to agent.
 Unsafe placement of objects in agent.
 Unsafe distribution of objects around agent.
 Protruding objects.
 Use of unsafe storage containers.
 Faulty ventilation of stored materials.
 Unsafe traffic layout.
 Poor housekeeping.
 Improperly secured against sudden movement such
as falling, slipping, rolling, tipping, sliding, etc.
• Correct use of plant, tools & equipment.
• Safety rules & safe operating procedures
being followed.
• Correct use & maintenance of personal
protective equipment.
• Relevant information available on hazardous
materials.
• Employees aware of the need to report
hazards.
• All workplace hazards clearly defined in
written procedures.
• Employees provided with proper training for
the job.
• Sharp edges, jagged, splintery, etc.
• Worn-out, frayed, cracked, broken, etc.
• Slippery conditions (for gripping or walking).
• Dull, irregular, mutilated, etc.
• Uneven, rough, poked, or with holes.
• Decomposed or contaminated conditions.
• Flammable or explosive characteristics.
• Poisonous characteristics (by swallowing,
breathing, or contacting).
• Corroded or eroded conditions.
 General Inspection
 Critical Part Inspection
• General Inspections relate to checks on
matters such as housekeeping, chemical
use, handling techniques, use of personal
protective equipment, machine guarding
and noise exposure.

• Critical Part Inspections are more specific

and often of a more technical nature than
general inspections. A critical part
inspection would be used to check
cranes, lifting devices, electrical systems,
noise levels from a particular source(s),
explosives handling, chemical storage,
lighting levels around walkways and a
wide range of other factors that have a
direct influence on the employees safety.
• The checklist is a widely used instrument and
is ideal as a starting point in workplace
inspections.
• The important criteria when using checklists
is that they must be flexible enough to allow
items that are not listed on the check sheet
to be considered.
• Checklists are only a guide to assist in the
process of inspections; they must not set the
agenda, but rather be part of it.
• The checklist is beneficial in providing a
means of measuring performance against a
predetermined standard. In order to achieve
some reliability, there must be consistency.
• Prevent overlooking hazards
during an inspection.
• Ensure consistency of every
inspection.
• Allow different people to conduct
equally thorough inspections.
• Provide written documentation
that an inspection was done &
which hazards were discovered.
A Write down every potential hazard
within the category that you know
exists in your work area.
B Check the written sources you have
available to add any hazards that you
did not think of.
• Previous inspection reports
• JHA
• Maintenance records
• MSDS
• Accident investigation reports
• Work environment monitoring
C Examine the work area itself to see if
you overlooked any conditions that
need to be checked, and note the
locations of the hazards already listed.
• A sketch or layout allows you to
distinguish between
 similar pieces of equipment
 similar safety devices
 other checklist items

D Have employees review your list to

make sure you have included all the
hazards and identified the locations of
each one.
A Determine how much time is
required for each type of
inspection
B Inspect as often as possible.
 Daily
 Weekly
 Bi-weekly
 Monthly
 Month
S M T W T F S

1 2 3 4 5 6 7

8 9 10 11 12 13 14

15 16 17 18 19 20 21

22 23 24 25 26 27 28
C Make sure each inspection is
thorough.
D If conditions do not improve, or if
hazards occur between
inspections, increase the
frequency.
E If no hazardous conditions are
found, do not decrease the
frequency of inspections.
F Stick to the schedule.
• Aimed toward reducing or
eliminating the hazard.
• Priority-based…….hazard
classifications.
CLASS “A” HAZARD – Likely to cause permanent disability
or, loss of life or extensive property loss.
Example 1 - Slippery oil condition observed in main aisle way.
Example 2 - Broken treads at bottom of office stairs.
CLASS “B” HAZARD – Likely to cause temporary disability
or property damage that is disruptive but not extensive.
Example 1 - barrier guard missing on a large press brake for metal
shearing operation.
Example 2 - maintenance worker observed servicing large sump pump
in unventilated deep pit with gasoline motor running.
CLASS “C” HAZARD – Likely to cause minor, non-disabling
injury or illness or non-disruptive property damage.
Example 1 -Carpenter observed handling rough lumber without gloves.
Example 2 -Strong rancid odor from cutting oil circulating in bed of
large lathe.
 Write clearly or, when possible, have the
report typed.
 Coding of item is of benefit.
 Additional contacts frequently help.
 Simply follow-up reports.
 File report properly.
 LEADERSHIP & MANAGEMENT PLANNED JOB/TASK JOB/TASK
ADMINISTRATION TRAINING INSPECTION ANALYSIS OBSERVATION
& PROCEDURES

PERSONAL ORGANIZATIONAL HIRING & ACCIDENT & ACCIDENT &

COMMUNICATION RULES PLACEMENT INCIDENT INCIDENT
INVESTIGATION ANALYSIS

PURCHASING & EMPLOYEE HEALTH CONTROL PERSONAL MEASUREMENT

ENGINEERING TRAINING & SERVICES PROTECTIVE AUDIT SYSTEM
CONTROLS EQUIPMENT

GROUP GENERAL EMERGENCY RECORDS & OFF-THE-JOB

MEETINGS PROMOTIONS PREPAREDNESS REPORTS SAFETY
A Priority Setting – essence of planning
is in setting priorities, this view
reflects the resource limitations of the
company.
B Developing Objectives, Targets – use
SMART approach
C Designing Evaluation & Monitoring
Tools for the OSH Program.
• Prepare specific objectives (activities/
action steps) to implement key
performance areas of the program
element (PLANNED SAFETY
INSPECTION) of a Comprehensive
Health & Safety Program.
 The Safety & Health Program should be
built around the basic elements &
continuous improvement model outlining
the details such as targets, monitoring
systems, awards, appraisal factors, etc.
The objectives (specific objectives –
activities/ action steps) should conform to
the following SMART–approach criteria:

(S) – SPECIFIC or SIMPLE

(M) – MEASURABLE

(A) – ATTAINABLE

(R) – RELEVANT or REALISTIC

(T) – TIME BOUNDED

To have an effective program on
PLANNED SAFETY INSPECTION within
the year 2014 that covers the key
performance areas.
A Management Directive
B General Inspection
C Follow up Procedures
D Critical Parts/Items
E Preventive Maintenance
F Equipment Check-Outs
 Program Element Key Performance Areas Specific Objectives Person/s Support Time Status
Objectives (Requirements or Standards) Activities/Action Steps Responsible Needed Frame
To have an • Management Directive
effective program
on PLANNED A. General Inspection
SAFETY
INSPECTION
within the year B. Follow up Procedures
2014 that covers
the key C. Critical Parts/Items
performance areas.
D. Preventive Maintenance

E. Equipment Check-Outs
Program Element Key Performance Areas Specific Objectives Person/s Support Time
Objectives (Requirements or Standards) Activities/Action Steps Responsible Needed Frame
To have an  Management Directive  To have a Management HSC Top Jan 1 –
effective program Directive on Planned Safety Mgrs & MGNT Mar 31
on Planned Safety Inspections by 1st qtr. Supvrs
Inspection within A. General Inspection
A. To have a General Inspection HR Mgr Budget of
the year 2014 that Program by end of Feb.
covers the key Safety P60T
performance o To have conducted a 2-day Officer (Cost of
areas. Planned Safety Inspection 2-day
training on for HSC members, Acc. STO training)
mgrs & supvrs.
B. Follow-up Procedures
B. To have a follow-up
procedures by 1st qtr.
 Program Element Key Performance Specific Objectives Person/s Support Time
Objectives Areas (Requirements Activities/Action Steps Responsible Needed Frame
or Standards)
To have an effective C Preventive C to E: To have developed and S&H Com Top MGNT Jan 1 –
program on Planned Maintenance established the following HR Manager Mar 31
Safety Inspection Program programs in every department Managers & Accredited
within the year 2014 by 1st qtr. Supervisors STO
that covers the D Critical • Preventive Maintenance Safety Officer
following key Parts/Items • Critical Parts/Items Budget of
performance areas • Equipment Check-outs P60T (Cost of
(requirements or E Equipment • Checklist/s & Logbook/s 2-day training)
standards) Check-Outs. • Specific Safety Training
on the above items
 Program Element
Objective/s
To have an effective
program on Planned Safety
Inspection & Maintenance
within the year 2014 that
covers the following key
performance areas
(requirements or standards):
Key Performance Areas Program Standards Status Achieved
(Requirements or Standards) Established by the Organization or Not Achieved
• Management Directive
A General Inspection
B Follow up Procedures
C Critical Parts/Items
D Preventive Maintenance
E Equipment Check-Outs