CLEANING & DISINFECTION GUIDELINES

HEALTH & SAFETY BEST PRACTICES

GENERAL ADMINISTRATION DEPARTMENT
OVERVIEW
Transmission of COVID-19 occurs much more commonly through respiratory droplets than through
fomites. Current evidence suggests that COVID-19 may remain viable for hours to days on surfaces
made from a variety of materials. Cleaning of visibly dirty surfaces followed by disinfection is a best
practice measure for prevention of COVID-19 and other viral respiratory illnesses in our Offices, Retail
Stations, Depots, Terminals, Outport Offices & OTC Vessels.

GENERAL PURPOSE
This guidelines provides Health Safety on the cleaning and disinfection of all facility areas of SEAOIL
PHILIPPINES INC., that are meant for all Employees.

CLEANING : It is a removal of germs, dirt, and impurities from surfaces.

DISINFECTING : Used of chemicals to kill germs on surfaces.

SANITISING : Lowers the number of germs on surfaces or objects to a safe level.

How to clean and disinfect?
Surfaces
● Wear disposable gloves when cleaning and disinfecting surfaces. Gloves should be discarded after each
cleaning. If reusable gloves are used, those gloves should be dedicated for cleaning and disinfection of
surfaces for COVID-19 and should not be used for other purposes. Consult the manufacturer’s instructions
for cleaning and disinfection products used. Clean hands immediately after gloves are removed.

● If surfaces are dirty, they should be cleaned using a detergent or soap and water prior to disinfection

● For disinfection, diluted household bleach solutions, alcohol solutions with at least 70% alcohol, and most
common EPA-registered household disinfectants should be effective.

○ Diluted household bleach solutions can be used if appropriate for the surface. Follow manufacturer’s
instructions for application and proper ventilation. Check to ensure the product is not past its
expiration date. Never mix household bleach with ammonia or any other cleanser. Unexpired
household bleach will be effective against coronaviruses when properly diluted.

■ Prepare a bleach solution by mixing:

■ 5 tablespoons (1/3rd cup) bleach per gallon of water or

■ 4 teaspoons bleach per quart of water

 METHOD , ROUTINE CLEANING / AREA /
ITEM FREQUENCY PIC
DISINFECTION PROCEDURE LOCATION

DESKTOP PC’s, Disinfect Flat top keyboards, covers &

LAPTOPS & OFFICE ALL DAILY
EQUIPMENT mouse using alcohol.

LIST OF CHLORINATED DISINFECTING MATERIALS

PARTICULARS Type / Specification

Commercial name or Chemical

disinfectants : CLOROX, ZONROX,
LYSOL, DOMEX etc.

Sanitising rags, cloth, towel & Mops

Chlorine and Chlorine Compounds

Hypochlorites, the most widely used of the chlorine disinfectants, are available as liquid (e.g.,
sodium hypochlorite) or solid (e.g., calcium hypochlorite). The most prevalent chlorine
products in the philippines are aqueous solutions of 5.25%–6.15% sodium hypochlorite
usually called HOUSEHOLD BLEACH. They have a broad spectrum of antimicrobial activity, do
not leave toxic residues, are unaffected by water hardness, are inexpensive and fast acting,
remove dried or fixed organisms and biofilms from surfaces, and have a low incidence of
serious toxicity
LIST OF HAND DISINFECTING MATERIALS
PARTICULARS Type / Specification

Commercial name or Chemical Hand

Wash / Alcohol & Sanitizers : ,
CASINO, GREEN CROSS, CLEENE,
BIOGENIC, PURELL, etc.

Sanitising rags, cloth, towel & Mops

CHEMICAL DISINFECTANTS

Alcohol
In the healthcare setting, “alcohol” refers to two water-soluble chemical compounds—ethyl
alcohol and isopropyl alcohol—that have generally underrated germicidal characteristics. FDA
has not cleared any liquid chemical sterilant or high-level disinfectant with alcohol as the main
active ingredient. These alcohols are rapidly bactericidal rather than bacteriostatic against
vegetative forms of bacteria; they also are tuberculocidal, fungicidal, and virucidal but do not
destroy bacterial spores. Their cidal activity drops sharply when diluted below 50%
concentration, and the optimum bactericidal concentration is 60%–90% solutions in water
(volume/volume)
SPI OFFICES (Taipan & Raffles)
METHOD , ROUTINE CLEANING /
ITEM AREA / LOCATION FREQUENCY
DISINFECTION GUIDE

CEILING, WALLS, Wash with detergent and water, rinse and dry;
FLOORS & LIGHT Disinfect with ZONROX or any equivalent ALL DAILY
SWITCHES
solution.

OFFICE TABLES & Steam Cleaning ; Disinfect with ZONROX or any ALL WORKING
TWICE A
CHAIRS chlorine dioxide solution and rinse. STATIONS &
WEEK
MEETING ROOMS

RECEPTION DOORS, Disinfect door glass panels, knobs and handles

WINDOWS & TABLES RECEPTION, AREA & DAILY, Every
with available alcohol or ZONROX EXECUTIVE ROOMS two (2) hours

BOWLS, SINK, Clean daily using detergent and water, rinse

LAVATORY, FAUCETS & and dry. ; Flush and brush every after use ; RESTROOMS & DAILY, Every
URINALS
Disinfect with ZONROX or any chlorine PANTRY AREA (20) minutes
disinfectants

CABINETS & Steam Cleaning ; Disinfect with ZONROX or any ALL LATERAL,
PEDESTALS chlorine dioxide solution and rinse. HANGING & ONCE A WEEK
PEDESTALS
RETAIL STATIONS (ALL)
METHOD , ROUTINE CLEANING / DISINFECTION
ITEM AREA / LOCATION FREQUENCY
GUIDE

PUMP, LOADING BAY, Wash with detergent and water, rinse and dry;
PARKING AREA AND Disinfect with ZONROX agent or any equivalent ALL DAILY
PERIMETER FENCE
solution.

CASHIER BOOTH, Disinfect with available ZONROX or CLOROX and ALL WORKING
STAFF QUARTERS rinse. TWICE A
STATIONS &
WINDOW, KNOBS, WEEK
MEETING ROOMS
TABLES & CHAIRS

STATION OFFICES, Disinfect door glass panels, knobs and handles with
TOOL/EQUIPMENT available alcohol or ZONROX. RECEPTION, AREA
DAILY, Every
ROOM DOORS, & EXECUTIVE
two (2) hours
WINDOWS, SHELVES & ROOMS
TABLES

RESTROOM BOWLS, Clean daily using detergent and water, rinse and
SINK, LAVATORY, RESTROOMS & DAILY, Every
dry. ; Flush and brush every after use ; Disinfect
FAUCETS & URINALS PANTRY AREA (20) minutes
with ZONROX or CLOROX

CABINETS & Disinfect with ZONROX ALL LATERAL,

ONCE A
PEDESTALS HANGING &
WEEK
PEDESTALS
 DISINFECTING PROCEDURE

Cleaning and Disinfecting SPI OFFICES / DEPOT / VESSELS & RETAIL STATION nationwide :

- Wear disposable or impermeable gloves /mask for all tasks in the cleaning process, including
handling trash. Additional personal protective equipment (PPE) might be required based on the
cleaning/disinfectant products being used and whether there is a risk of splash.
- Gloves /masks should be removed carefully to avoid contamination of the wearer and the
surrounding area. If there is a shortage of PPEs available, wash hands often with soap and
water for at least 20 seconds.
- Change clothes immediately after the cleaning and disinfecting activity. Always wash
immediately after removing gloves.. If soap and water are not available and hands are not
visibly dirty, an alcohol-based hand sanitizer that contains at least 70% alcohol may be used.
However,if hands are visibly dirty, always wash hands with soap and water.
- For hard surfaces, first clean then disinfect at least daily: a. b. g. Clean surfaces using soap and
water. Practice routine cleaning of frequently touched surfaces. High or frequently touched
surfaces include: tables, doorknobs, light switches, countertops, handles, desks, phones,
keyboards, toilets, faucets, sinks,etc. Mop the floors with regular household detergent and water
at least daily.
- Disinfection can be done using household cleaners and disinfectants, diluted household bleach
solutions or alcohol solutions with at least 70% alcohol — as appropriate for the surface. Check to
ensure the product is not past its expiration date.
- Never mix household bleach with ammonia or any other cleanser.
- For soft surfaces (such as carpeted floor, rugs, and drapes), Clean the surface using soap and
water or with cleaners appropriate for use on these surfaces at least weekly. Launder items (if
possible) according to the manufacturer’s instructions. Use the warmest appropriate watersetting
and dry items completely;
Hand hygiene and other preventive measures
● ALL EMPLOYEES should clean hands often by washing with soap and water. If soap and water are
not available and hands are not visibly dirty, an alcohol-based hand sanitizer that contains at
least 60% alcohol may be used. However, if hands are visibly dirty, always wash hands with soap
and water.

● ALL EMPLOYEES should follow normal preventive actions while at work including recommended
hand hygiene and avoiding touching eyes, nose, or mouth with unwashed hands.

○ Additional key times to clean hands include:

■ After blowing one’s nose, coughing, or sneezing

■ After using the restroom

■ Before eating or preparing food

 WHEN TO USE FACE MASK?
● Before putting on a mask, clean hands with
alcohol-based hand rub or soap and water.
● Cover mouth and nose with mask and make
sure there are no gaps between your face
and the mask.
● Avoid touching the mask while using it; if
you do, clean your hands with alcohol-based
hand rub or soap and water.
● Replace the mask with a new one as soon as
it is damp and do not re-use single-use
masks.
● To remove the mask: remove it from behind
(do not touch the front of mask); discard
immediately in a closed bin; clean hands
with alcohol-based hand rub or soap and
water.
 INFECTION PREVENTION & CONTROL

● Wearing of prescribed PPE’s.

Station personnel should wear
face mask and face shields at
all times. Use rubber gloves
when disinfecting restrooms,
floors and all other hard
surface areas.

● Physical Distancing. Keep 1.5

metres away from others.
Customers are advised to stay
inside the vehicle during gas
up, engine checking,
lubrication, windshield wash
and inflation of tires.
● Use of cash tray. Station
staff is advised to use Receiving payment
sanitized cash tray when using small tray
** picture
receiving payments from
the Customers.

● Clean & disinfected

Restrooms. Regular
cleaning & disinfection of
restrooms. Focus on
frequently touched areas like
door handle, faucet and
flush.
 INFECTION PREVENTION & CONTROL

● Availability of Hand Sanitizers,

Alcohol. Hygienic sanitizers
should be visible in all areas (i.e.
Cashiers Booth, Office, Staff
Quarters, Restrooms and Fuel
dispensing area.
 PERSONAL PROTECTIVE EQUIPMENT GUIDE ( For installed @ Dug Out)

FACE SHIELD

FACE MASK

HAND GLOVES
 Customer’s Health & Safety Reminders

To all our valued Customers

For your safety, please observe PHYSICAL DISTANCING.

15”
Please remain in your vehicle and close all your windows.
Our staff will attend to your requests

YOUR SAFETY IS OUR PRIORITY

LET US HELP STOP THE SPREAD OF (COVID-19)

15”
 SIGNAGE ON DISPENSING PUMPS

15”

X
15”

X
 Customer’s Health & Safety Reminders

To all our valued Customers

For our safety, please pay EXACT AMOUNT.

15”

GCash & Credit Cards Accepted

YOUR SAFETY IS OUR PRIORITY

LET US HELP STOP THE SPREAD OF (COVID-19)

15”
SIGNAGE ON CASHIERS BOOTH

15”

15” X
NEW NORMAL GUIDANCE POSTERS
 NEW NORMAL GUIDANCE POSTERS
Links & Specifications :

Size: 15 in. x 21 in. (portrait)

Material: Sticker on Sintra Board
Location: Cashier's booth

https://drive.google.com/drive/folders/11vdlRKiReCZVRqCIHbygyspuHAnF2aJj
https://drive.google.com/drive/folders/11vdlRKiReCZVRqCIHbygyspuHAnF2aJj
https://drive.google.com/drive/folders/11vdlRKiReCZVRqCIHbygyspuHAnF2aJj
Safety & Health Commitment
FOR ALL EMPLOYEES

1. Take temperature before the start of their duty everyday

2. Do not allow to report at work those who are not feeling well, have
cough, cold, itchy throat and fever.
3. Regular sanitization of hands and wearing of mask at all times.

FOR ALL CUSTOMERS

4. All door handles, door knobs, restrooms, equipment/tool room and

offices are sanitized.
5. Hand soaps, Alcohol & Sanitizers are available at restroom, cashiers
booth, staff quarters and offices.

Note : Retail officers should require all station to comply with all the required procedure to protect
both Station Staff & Customers.Pictures to prove compliance should be collected by ROOs on a daily
basis via Viber.
START IMPLEMENTING THIS TO
OUR WORKING STATIONS

Next Slide for guidelines

PROCEDURE
Access the CLEANING & DISINFECTION FORM, PROCEDURE & SUMMARY using any of the
following links :

Link # 1 - CHECKLIST FORM

https://docs.google.com/forms/d/e/1FAIpQLSf9PRls72r0CiQF8C1a86IODBQPZ3c5Nc3Ioz-Y
Vxv9Cwm2bw/viewform

Link # 2 - SUMMARY & REFERENCE OF COMPLIANCE

https://docs.google.com/spreadsheets/d/1imlH9JPgezfHdH1D3QcPP_T7TOmM6Yl-byyqEuit7
9U/edit#gid=1242098624

Link # 3 - DETAILED PROCEDURE

https://docs.google.com/presentation/d/1TsDvOvZbqQv40RCjB6ic2u5ND97Jvo34ybujk1atSg
g/edit#slide=id.g77e851cdca_31_6

Link # 4 - GEAD SERVICES HUB

https://sites.google.com/seaoil.com.ph/geadserviceshub/home?authuser=0
UPLOAD pictures as proof of compliance from the checklist, then submit..
 Cleaning & Disinfection Checklist
Link :
https://docs.google.com/forms/d/e/1FAIpQLSf9PRls72r0CiQF8C1a86IODBQPZ3c5Nc3Ioz
-YVxv9Cwm2bw/viewform
Proof of compliance
Proof of compliance
PROJECTED EXPENSE for TAIPAN & RAFFLES offices

Qty Unit Particulars Cost Amount

12 Gals 70% Solution Isopropyl, Ethyl / Rubbing Alcohol 400.00 4,800.00

10 Gals Alcogel / Hand Sanitizer 300.00 3,000.00

12 Pcs Lysol Disinfectant Aerosol 320.00 3,840.00

12 Gals Zonrox Bleach 95.00 1,140.00

6 Kgs Disposable Rags (round) 45.00 270.00

12 boxes Washable Face Mask (50pcs. Per box) 1,500.00 18,000.00

Total 31,050.00
PROJECTED MONTHLY EXPENSE that can be purchased locally by Station Head

Qty Unit Particulars Cost Amount

2 Gals 70% Solution Isopropyl, Ethyl / Rubbing Alcohol 400.00 800.00

2 Pcs Lysol Disinfectant Aerosol 320.00 640.00

4 Gals Zonrox Bleach 125.00 500.00

6 Kgs Disposable Rags (round) 45.00 270.00

200 pcs Hand Gloves 5.00 1,000.00

7 pcs Face Shield ( can be replaced every month or once 120.00 840.00
damaged )

14 pcs Face Mask (2pcs / month per Employee) 30.00 420.00

** Quantity can be adjusted based on site requirement upon approval of TOTAL 4,200.00
RDEV Head
Reference :

Department of Health
Department of Trade & Industry
World Health Organization