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This document provides tips for organizing business messages effectively. It recommends:
1) Defining the main idea and limiting the scope.
2) Grouping points by constructing an outline to show relationships between ideas.
3) Choosing a direct or indirect approach based on the audience and message type.
4) Selecting words carefully and developing paragraphs through techniques like illustration, comparison, and focusing on problems and solutions.
5) Keeping paragraphs short and using headings and questions to engage readers.
This document provides tips for organizing business messages effectively. It recommends:
1) Defining the main idea and limiting the scope.
2) Grouping points by constructing an outline to show relationships between ideas.
3) Choosing a direct or indirect approach based on the audience and message type.
4) Selecting words carefully and developing paragraphs through techniques like illustration, comparison, and focusing on problems and solutions.
5) Keeping paragraphs short and using headings and questions to engage readers.
Drepturi de autor:
Attribution Non-Commercial (BY-NC)
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Descărcați ca PPT, PDF, TXT sau citiți online pe Scribd
This document provides tips for organizing business messages effectively. It recommends:
1) Defining the main idea and limiting the scope.
2) Grouping points by constructing an outline to show relationships between ideas.
3) Choosing a direct or indirect approach based on the audience and message type.
4) Selecting words carefully and developing paragraphs through techniques like illustration, comparison, and focusing on problems and solutions.
5) Keeping paragraphs short and using headings and questions to engage readers.
Drepturi de autor:
Attribution Non-Commercial (BY-NC)
Formate disponibile
Descărcați ca PPT, PDF, TXT sau citiți online pe Scribd
challenge of composing messages as per the need of their audience.
Hence successful communicators rely on
good organization to make their messages meaningful.
6 In the US and Canada, good organization generally means creating a linear message that proceeds point by point.
6 In the absence of an organized form of
message, the audience often get frustrated, by reading an unorganized message.
cc 6 paking too much time and space to get to the point.
6 Including irrelevant material.
6 Getting ideas mixed up.
6 Leaving out necessary information.
cc c 6 Good organization helps your audience understand your message.
6 Good organization helps your audience accept
your message.
6 Good organization saves your audience style.
6 It gives you mental satisfaction.
cc c ccccc
6 ÷efining the main idea of the message by making a specific statement about the topic 6 Limiting the scope of the message by adjusting the space and detail you allocate to major points 6 Grouping the points by constructing an outline to visualize the relationship between the ideas and the supporting material. 6 Choosing either a direct or an indirect approach by anticipating the audienceƞs reaction to the message (positive, neutral, or negative) 6 By matching the approach to message length (short or long) and message type (routine, good- good-news, and goodwill; bad- bad-news; or persuasive). c
c c cc ccc 6 Select the best words
6 Make sure, they are correct, by checking grammar and
usage guides.
6 Make sure, the words you select are effective by
knowing how to use functional and content words. 6 Choose words that have fewer connotations and no negative connotations.
6 Blend abstract words with concrete words.
c
6 arrow the words from general to specific
6 Select words that communicate clearly,
specifically, and dynamically.
6 Choose words that are strong and familiar
6 Avoid phrases and use jargon only when your
audience will understand it. c
6 Paragraph can be developed by illustration (giving examples).
6 By comparison and contrast (pointing out similarities or
differences).
6 By focussing on cause and effect(giving reasons).
6 By classification (discussing categories)
6 By focusing on the solution to a problem (stating a
problem and showing how to solve it). c
6 Meep them short(100 words or fewer).
6 When you break them up by headings
(which highlight and summarize the material covered).