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Prepared by Lavanya .M
Purchasing
The R/3 System consists of a number of components that are completely integrated with one another. This integration allows the various departments and units of an enterprise to share and maintain the same information. Purchasing is a component of Materials Management (MM). The Materials Management (MM) module is fully integrated with the other modules of the SAP System. It supports all the phases of materials management: materials planning and control, purchasing, goods receiving, inventory management, and invoice verification. The tasks of the MM Purchasing component are as follows: External procurement of materials and services Determination of possible sources of supply for a requirement identified by the materials planning and control system or arising directly within a user department Monitoring of deliveries from and payments to vendors
Good communication between all participants in the procurement process is necessary for Purchasing to function smoothly.
Purchasing Process
Create a requisition First release of requisition Create RFQ with reference to requisition Create PO with reference to RFQ Department receives material ordered (GR) Department pays invoice (MIRO).
Click on Save
RFQ is created
Create Invoice
Create Invoice MIRO (Transaction code)
Enter the Purchase order no. and click on Enter, to display the material details.
Invoice is created
SAP Reports
Reports are collection of records that are helpful for arriving at important decisions. Reports can be filtered based on requirements parameters. For e.g., TCode MM60 we can filter based on Material as Plant or Material or it can even be a blind filter.
Purchasing Reports
ME53N - Display Purchase Requisition ME5A - Purchase Requisitions: List Display ME5J - Purchase Requisitions for Project ME5K - Requisitions by Account Assignment MELB - Purch. Transactions by Tracking No. ME56 - Assign Source to Purch. Requisition ME57 - Assign and Process Requisitions ME58 - Ordering: Assigned Requisitions ME59 - Automatic Generation of POs ME54 - Release Purchase Requisition ME55 - Collective Release of Purchase Reqs. ME47 Maintain Quotation ME49 Price Comparison