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Structuring a

Presentation
Group B
 Group Members
==============
Samar Iqbal
Hasham Khan
Asim Khan
Farrukh
Sarfaraz
Aftab
Nadeem
Akbar Kazmi
Introduction of Presentation

Presented
By

Samar Iqbal
I. What is Presentation?

 What is a presentation?
• A GOOD presentation is a kind of communication
between the speaker and the audience!

Communication!

information
speaker messages
audience
I. What is Presentation?
 Then…
 How can you give a presentation
as a kind of communication to
your audience?
I. What is Presentation?

 Communicate 3 kinds of messages!

Physical
Message

Story Visual
Message Message
speaker
audience

•What are physical, story, and visual messages???


•Let’s look at these messages one by one!
Presentation Technique
 Physical message
 What is physical message
Message your body sends to your
audience
 4 kinds of physical messages.
5) Posture
6) Eye contact
7) Gestures
8) Voice
Story Message
 What is story message?
message you communicate with your words,
sentence, and paragraphs
 About the structure of your presentation.
 A good (=easy –to-understand)
Presentation has three parts:
6) Introduction
7) Body
8) Conclusion.
Presentation Structure
Steps in Composing a Presentation

Presented
By

Hasham Khan & Muhammad Asim Khan


Structuring a Presentation
You Speak to a group in one of the three situations :

1) When you are doing most of the speaking yourself either to inform or to
persuade
For example : a speech or lecture.

2) When you have more give-and-take with your audience, to answer


questions
For Example : Q & A periods or Panel discussion

3) When your audience is doing most of the talking to solve problems as a


group
For example: meeting & Brainstorming sessions.
Preparing what to say
 Establish your objectives (why you talking)

 Analyze your audience (whom you talk to)

 Structure your main points (What you


talking)
Presentation Structure.
Steps in composing a presentation

 Limit your main points.

 Make your main idea stand out.

 Use an effective opening and closing.


Limit your main points
A presenter should keep in mind that speaking is not the same as writing.
In writing the presenter can effectively present as many points as he wants
to, whereas this may not be the case in speaking the reason being that the
audience may not be able to process the information if they are overloaded
with it. The ideal number of main points to be included in a presentation
ranges from 3 to 5 . This does not mean that if you have a total of 500
figures you take up just 3 to 5 but the ideal way to go about it is to
categorize the 500 figure into 3-5 main categories so that it becomes easy
for the listeners to comprehend and then retain the main points.
Make your main ideas standout.
After limiting the main points, make sure each point standout. One way to do
this is always to include a preview.

Preview:
=======
A preview is an agenda, an outline, an idea where you are going should be
given before discussing the main points of the presentation. The preview
gives the audience to make a file folder in their minds each labeled with a
main point. Then as you discuss each point they put the information in the
correct folder.

Transitions:
==========
The main points can be made to stand out by using transitions. Transitions
are words that signal where you are headed for e.g . First , second or on
the other hand.

Internal summaries:
=================
Another technique to make your main point stand out is to use internal
Use an effective opening and
closing.
Presented
By

Aftab
Use an effective opening and
closing.
 Opening:
An effective opening starts with a grabber. The word grabber is meant
to imply that you must “grab” your audiences attention before you start
in on your main points.

The first idea that comes to mind is to tell a joke, if you use humor as
a effective opening these are four rules that you must follow.

Rule1: Never be offensive


Humor in a business setting should never be offensive to any member of your
audience . Be sensitive to the possible reactions of everyone to whom you are
speaking.
Use an effective opening…Cont’d
 Rule 2 : Don’t put yourself down.
Neither one person or group nor you yourself should be the target of
your humor.

 Rule 3: Use humor in small doses.


One should keep in mind that you are not being paid to be the
company clown. In case of excessive humor being used the
audience tend to deviate from the real topic, therefore humor should
be used sparingly.

 Rule 4: Humor should be related to topic.


Humor should be related to the topic or the occasion . A joke out of
context maybe completely in- appropriate at a business
presentation.
Two other ways of effectives
openings.
It is not necessary to open a presentation on
a humorous note you can also grab your
audience’s attention in one of the two
effective ways.

 Referring to the unusual


 Referring to the familiar
Referring to the unusual.

 Referring to the unusual gains audience


attention by telling people something they did
not know to arouse their curiosity. Such
openings include rhetorical questions, a startling
story or an example, etc.
Referring to the familiar.
 Referring to the familiar gains audience attention
by tying into something your listeners already
know. You appear to your understanding of them
rather than to their curiosity. Such openings
include references to your audience, the
occasion ,etc.
Closing
The closing should be an effective one. Avoid
using sentence like “ I guess that’s about it”
instead use strong transitional phrases such as “
In conclusion” or “ To summarize” as you
closing remarks.
Then in the case of a formal presentation close
with a restatement of the main points finally
close with the “what next?” step
MANUSCRIPT SPEECH
Presented
By

Farrukh
MANUSCRIPT SPEECH

 Characteristics
 Manuscript Speech is in word for word form.
 Least direct interaction with audience
 Manuscript Speech are infrequent in most business
 Manuscript Speech usually process through
 Establishing the Objective
 Analyzing the Audience
 Structure the Message
 Write in paragraph from instead of Card(like in
presentation)
 Manuscript Speech should be in rhythm
MANUSCRIPT SPEECH
Structure

 Should be in large print


 Leave one third of the page blank on the left
side.
 Also leave one third of the page blank at the
bottom
 Sentence should be completed on the same
page
 Never staples the pages
 Underlines key words for vocal emphasis
IMPROMPTU SPEECH

 Impromptu Speech is talking without planning of


the moment
 To make impromptu remarks you need some
knowledge in that area
 Factors to handle impromptu speaking situation:
 Anticipate
 Keep it Short
 Organize
 Relate to experience
SPEAKERS INTRODUCTION
AND TEAM PRESENTATIONS
Presented
By

Sarfaraz
SPEAKERS INTRODUCTION
AND TEAM PRESENTATIONS
 INTRODUCTION
 Starts with greeting or welcome to the
audience
 Identify the subject by indicating its
importance and arousing their curiosity
 Introduction should be devoted to creating
a favorable impression of the speaker
 At the end of introduction, present the
speaker by name
TEAM PRESENTATION

 Team presentation should be presented by series of


people
 It is fairly common in business
 When presenter prepares their parts, that usually never
merge into a whole
 It is not a panel discussion, it is coherent, organized,
presentation that is spoken by various people
 Team presentation end with the same team member
who opened the session
 Visual aids in a team presentation should look consistent
 Don’t whisper to one another unnecessarily
 In question answer session, either assign one person to
handle each question, or assign each person to answer
by area of expertise
Thank You

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