Libraries catalog all types of material

Books Gifts DVDs CDs Cassettes Kits Magazines

Library of Congress OhioLink Prospector Amicus FirstSearch Libraries throughout Colorado through Colorado Virtual Library

Directly from the source Z39.50 protocol Copy cataloging Original cataloging

Most school libraries do very little original cataloging.

A MARC record is:

MAchineReadableCataloging record

Main entry and added entries: AACR2 Anglo-American Cataloguing Rules, 2nd ed. Are the rules for determining "access points" to the record ("main entry" and "other added entries"), and the form these access points should take. Retrieval points in the library catalog is where patrons should be able to look up an item such as by author, title, series, subject.

AACR2 is used to answer important questions such as:

Should there be entries (or an access point) in the

catalog for more than one author or more than one title? Should the title of the series be an access point? How should the author's name be written? Is this a "title main entry" item (no author)?

Bibliographic record Provide descriptions about a book, serial, sound recording, video recording and other types of materials

Authority records A standardized form of names for people, corporate bodies such as businesses, institutions, meeting, titles and subjects Authority records Exist to give control and consistency to library catalogs

Holdings records Provide holdings information about individual items:

Contain barcode numbers Call numbers Volume/part/year

Anne Slane, a cataloger for Worthington (Ohio) Libraries, entered holdings information for the book The Monkees: The Day-By-Day Story of the 60s Pop Sensation, becoming the one billionth holding record in the WorldCat database.

information Notes There is one holdings record for each copy or volume of an item that a library has

No matter where your records come from, ensure that Your records are as complete as possible Your records are as accurate as possible Your records, both imported and existing are coded correctly

Invalid coding leads to an automated system that does not work as intended

If you avoid proper MARC cataloging, your catalog will not function properly

Your catalog records should be accurate so that the library patrons can find, identify, select, and obtain access to a librarys materials
(IFLA 2000)

Descriptive cataloging
Describes the item by title, author (statement of responsibility), publication information also by giving the item access points

Classification

Giving the item a call number either a Dewey number (DDC) or a Library of Congress classification (LLC)

Subject analysis
Assigning subjects is done with controlled vocabulary, we dont just make this stuff, up either by using Library of Congress subject headings (LCSH) Annotated Childrens, Sears, MESH Controlled vocabulary is a fancy way of saying that all libraries use certain terms consistently to describe the same concept or type of item The sources you use e.g. Sears, LC, MESH to obtain subject headings are often called thesauri

Bibliographic records for each item can contain multiple subject headings, but can only have one call numberthat item can only be in one place on your shelf. Subject headings are located in the 6XX tag Subject headings look like this:
Magic Fiction. LC Heading Witches Fiction. LC Heading Dogs Juvenile Fiction. LC Childrens or Sears

The second indicator in the 6XX field designates the type of subject heading it is:

0 = Library of Congress adult heading

1 = LC Annotated Card Program (childrens heading

2 = National Library of Medicine (NLM) 3 = National Agricultural Library (NAL0 4 =Source not specified or local subject heading 5 = Canadian subject heading (NLC) 6 =Repertoire des vedettes-matiere (NLC) 7 = Source is specified in $2 (usually a 655 tag) 8 = Sears subject heading

LCSH = AC = Sears =

cookery 650 0 cookery 650 1 cooking 650 8

Cookery. Cookery. Cooking.

You as the cataloger provide established headings as access points in the bibliographic record and links these headings to authority records that display in the OPAC in other words any author, title, subject or series you put in must link to a good authority record.

Check all subject, author and series against the LOC headings on a regular basis Always use good cataloging standards (dont make it up!!) Do you have typos in your databasecorrect them!! Are authors of autobiographies also listed in the subject headings?

Go to www.loc.gov/catdir/cpso/ and check any new or revised subject headings Do you have records without subject headings? Why? Add some. Watch initial articlesThe big blue whale should not have a coding of 0 but 4. These little things should be reviewed regularly

Make sure that the location of your material is correctall the time. If a book is in mending, make sure the catalog reflects that Do you have volunteers, students, parents that help in the library? Have them help perform shelf-reading. This will help you match what is on your shelf with what is in your catalog.

If you have other employees or volunteers, make sure everyone knows to report errors in the data to you or an appointed czar. Even patrons can be enlisted because they use the catalog frequently.

A see reference takes a searcher from an unused heading to a used heading. For example:
100 400 1 1 $aKing, Thomas,$d1943$aKing, Thomas Hunt,$d1943$w nnnc$a GoodWeather, Hartley,$d1943-

500

The 100 Tag is the Heading, The 400 Tag is the See Reference The 500 Tag is the See Also Reference

Help the patron find a subject or a author even though they dont know the correct heading

We do various forms of cataloging:

Adding an item to an existing bib record, linking it to that record, and barcoding that item Copy cataloging*** Original cataloging

Go to a good source either through Z39.50, FirstSearch, Library of Congress, CVL or another source you like Edit the item to fit your needs

When you create a bibliographic record on your very own from scratch or using a close-enough record from another source such as the CIP page (Cataloging in Publication)

Called CIP Not greatly reliable Done by publishers before the item is published so the information can change Subject heading are fairly reliable Call numbers can also be pretty good, but always check with another source, e.g. FirstSearch