Module 1 MS Office Word 2007

Microsoft Office 2007

Module 1 MS Office Word 2007 - Overview

New and Improved Word Features Microsoft Word comes with rich set of options and tools We can present information in various formats
Tables, bullets, insert pictures in documents, list mathematical formulae etc

Microsoft Word integrates with Emails with the Mail Merge option

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Module 1 MS Office Word 2007 - Overview

Lessons Covered in this Module
Introduction Word 2007 Word 2007 Basics Bullets and Numbering Presenting Information with Word Table Word Styles and Automate your Work Inserting Word Art, Clip Art and Fields Mail Merge Working With Equation Editor

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Lesson 1 Introduction Word 2007

Microsoft Office 2007

Lesson 1 Introduction to MS Word 2007

Introduction
Microsoft Office 2007 is completely redesigned Office provides an integrated set of tools Word processor, a spreadsheet, a presentation program and more Working in new environment of MS Office 2007 New features introduced in Office 2007

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Lesson 1 Introduction to MS Word 2007

Topics Covered in this Lesson
The MS Office 2007 Environments New and Enhanced Features in MS Office Word 2007 Working With MS Office Word 2007

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Topic 1 The MS Office 2007 Environments

The following features are new environment for Office 2007
The Ribbon It is a more intuitive and visual tab based interface The pull down menus and toolbars seen in previous version of Office is replaced in Office 2007 by Ribbon Tools related to each command tabs are divided into groups Page, Table, Illustration, Links, Header and Footer, Text and Symbols groups in the Words Insert tab Some command tabs are context-sensitive They will display only when a particular feature is being used

The Office Button

It is located in the upper left of the program window The office 2007 button is identified by office logo The office button allows you to open/save//print documents and perform other document functions like fax and email you can change the Word's options and preferences by clicking the new Options button e.g., Word Options, Excel Options, and Power Point Options From the Options button you can customize the Office program's display and settings
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Topic 1 The MS Office 2007 Environments

Accessing Dialog Boxes and Task Panes
Office provides dialog boxes and task panes for each group within a command tab Dialog boxes and task panes are accessed by clicking the arrow button in the lower-right corner of each group

The resulting dialog box provides advanced features and settings for a given group

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Topic 1 The MS Office 2007 Environments

Command Tabs
The command tabs are Insert/Page Layout and References are located on the top of the Ribbon The command tabs are customized for each program Allows you to find the functions and controls that you are going to use Few functions like editing a table, the relevant command tab does not appear unless you are working with a table Formatting options appear in groups relevant to that command tab, When the appropriate command tab at the top of the Ribbon is selected

Smart Tag
Smart Tag is an Icon that contains a menu This menu temporarily appears within the document after performing a certain action When Word Auto Corrects the text, a Smart Tag allows you to change or turn off the AutoCorrect feature

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Topic 1 The MS Office 2007 Environments

The Help Task Pane
You can get Office 2007 Help option in the upper right corner of the Ribbon. The Office 2007 Help system provides Forward and Backward button Which helps you to navigate through help option and text base Office help dialog box The Help system provides a Table of Contents and various search options Screen Tips provides information about the buttons on the Ribbon It also helps you to know about the function of commands or Buttons You can configure Office 2007 to show you keyboard shortcut within Screen Tips Viewing ScreenTips To view the Screen Tips, hold the mouse and move over any button A Screen Tips will appear for the selected button

Screen Tips

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Topic 2New and Enhanced Features in MS office Word 2007

Enhanced Features in Office Word 2007 Word 2007 provides a multipane view You can compare different version of the same document easily You can simultaneously see the original version/the edited file and a version that combines both and shows the revisions All the options are available at the top of each screen (Ribbon) The new spelling checker is another good improvement Squiggly blue lines show that the correct word is not entered New Features in Office Word 2007 Rich review/commenting, and comparison capabilities help you quickly gather and manage feedback These are the new features in Word 2007
Creating Professional Documents A new result oriented interface, in a clear and organized manner Office Word 2007 introduces building blocks for adding preformatted content to the documents

Document Sharing
Office 2007 helps you to collect and manage revisions and comments of the drafts Office 2007 provides facilities to make out what kind of changes Deleted/Inserted and moved text were made in your document
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Topic 2New and Enhanced Features in MS office Word 2007

You can publish your document electronically and exactly as it appears after printing Office 2007 helps you to save your document in PDF format/XML paper Specification (XPS) format without help of other party tools In Office Word 2007 the macro enabled document is found in separate file format (.docm)

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Topic 3 Working with MS Office Word 2007

Working with MS Office Word 2007 Screen Layout of MS Word 2007
Menus with Word 2007 you will find a new appearance of menu bar Word 2007 there are three features MS Office Button, The Quick Access Toolbar and the Ribbon These three features include many other features that were in the menu of previous version of Word MS Office Button With the help of this button you can create a new document/open an existing document/save/save As/publish/Print/Send (Email, Fax) and Close Quick Access Toolbar It contains command You can also change the position of Quick Access Toolbar You can add more command on it by customizing Quick Access Toolbar

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Topic 3 Working with MS Office Word 2007

The Ribbon Seven tabs - Home/Insert/Page Layout/References/Mailing/Review and View Tabs contain many new and existing features of Word Each tab is divided into group Tabs contains the following tools Home: Clipboard, Fonts, Paragraph, Styles, and Editing. Insert: Pages, Tables, Illustrations, Links, Header & Footer, Text, and Symbols Page Layout: Themes, Page Setup, Page Background, Paragraph, Arrange References: Table of Contents, Footnote, Citation & Bibliography, Captions, Index, and Table of Authorities Mailings: Create, Start Mail Merge, Write & Insert Fields, Preview Results, Finish Review: Proofing, Comments, Tracking, Changes, Compare, Protect View: Document Views, Show/Hide, Zoom, Window, Macros

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Lesson 2 Word Basic

Microsoft Office 2007

Lesson 2 Word Basic

Introduction
It is a latest and sophisticated word processing program More efficient and easier than older version of word You can create a wide range of personal and business documents To create a document/save it/edit a document/Print a Document/inserting symbols and characters/using the options/setting tabs and Border and Shading options

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Lesson 2 Word Basic

Topics covered in this lesson
Working with a Word Document Editing Document Customize the Word Environment Proofreading a Document Formatting Option Saving Documents in different Format Printing Option for Particular Page Hyphenation Option Inserting Symbols and Special Characters Setting Tabs

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Topic 1 Editing a Document

Typing and inserting Text
just start typing, text will appear where the cursor is located Keyboard shortcut to move around the text of Document
Shortcut keys HOME END CTRL + HOME CTRL + END Functions Beginning of the line End of the line Top of the Document End of the Document

Selecting Text
Following tables are shortcuts for selecting a portion of the text
Selection Whole Word Whole Paragraph Several words or lines Entire Document Shortcut Technique Double-click within the word Triple-click within the paragraph Drag the mouse over the words, or hold down SHIFT while using the arrow keys Choose Editing | Select | Select All from the Ribbon, or press CTRL+A

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Topic 2 Customize the Word Environment

Word 2007 offers a wide range of customizable options

Popular Personalize your work environment with language/color schemes/user name You can also to access the Live Preview feature Live Preview feature allows to preview the results of applying design and formatting changes without actually applying it
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Topic 2 Customize the Word Environment

Display Modify the look of document content which is displayed on the screen and when printed Proofing Personalize how word corrects and formats your text Save personalize how your document is saved You can specify how often you want auto save to run/where you want the documents saved Advanced Specify options for editing/copying/pasting/displaying/printing and saving Customize allows you to add features to the Quick Access Toolbar

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Topic 3 Proofreading a Document

Customize AutoCorrect You can set up the AutoCorrect tool in Word to retain certain text the way it is To Create a New Default Dictionary

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Topic 4Formatting Option

Helps you to format your documents text/paragraph/pages You can changing font size/font type face/effects bold/italic/underline your text Change color of the text and paragraph Use styles to make your document more impressive
Formatting Text
Styles
Format enhancing tool includes font type faces/font size/effects bold/italics/underline font colors

Indent Paragraphs
Allows you set text within a paragraph at different margins

Apply Styles
Present collection of formatting that you can apply to text

To Create Links
Allows you to put in a URL that readers can click on to visit a web page

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Topic 4Formatting Option

Page Formatting
Modify Page Margins and Orientations Insert Common Header and Footer Information

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Topic 5 Saving Documents in Different Format

Allows to save a document in alternate format Saving in RTF Format RTF format prevent the spread of viruses Does not allow appendages such as macros Saving in RTF format allows easy transfer between different applications Saving in Word 97-2003 Format Word 97-2003 format it enables the inclusion of more users Not possible to open a .docx file on an older version of word

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Topic 6 Printing for Specific Page

Page range section of the Print dialog box allows you to specify the pages to be printed Terms used to print document
Contiguous
Pages that are next to one another in sequence Page 5 is contiguous to pages 4 and 6

Non-contiguous
Pages that are not next to one another in sequence Page 5 and page 9 are non-contiguous pages

Section
Section is referred to by numbers Documents that are the result of a mail merge are individual sections

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Topic 6 Printing for Specific Page

Selecting the Pages to Print
Page range section of the Print dialog box to get the desired results

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Topic 7 Hyphenation Option

Hyphenate your document after finishing writing/editing document Hyphenating Automatically Inserting a Non-Breaking Hyphen

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Topic 8 Inserting Symbols and Special Characters

Access symbols/special characters through the Symbol dialog box
You can format Symbols inserted into documents as regular text

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Topic 9 Setting Tabs

Allow you to position text exactly where you would like it To avoid problems with text alignment, use tabs rather than spaces
Tab Types
Does not automatically align your text
Tab Type
Left (Normal) Right Center

Windows Icon

Purpose
With the Left tab, text will begin at the tab position and continue to the right of the tab With the Right tab, text will end at the tab and flow to the left. The Center tab works similar to centering a line of text but instead of centering between margins, text is centered at the tab location The Decimal tab is used to align numbers and text with a period. This is useful for a group of numbers or a list of instructions. The Bar tab is used to add a vertical line at that position. This could be used when you want to set off some text.

Decimal

Bar

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Topic 9 Setting Tabs

Working with Tabs from the Tabs Dialog Box
Allows you to adjust the placement and type of tab Allows you to use leaders and enter specific tab locations You can set leaders for the tabs

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Lesson 3 Bullets and Numbering

Microsoft Office 2007

Lesson 3 Bullets and Numbering

Introduction
Automatically create bulleted and numbered lists You can quickly add bullets or numbers to existing lines of text Make the documents more readable and remarkable

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Lesson 3 Bullets and Numbering

Topics covered in this lesson
Bulleted List and Numbering List Customizing Bulleted and Numbering List Using Outline Number Using Outline Number

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Topic 1 Bulleted List and Numbering List

Bullets
A bulleted list Text wrap only till the starting point of first line of text and not all the way to the bullets In the Paragraph group acts like a snap switch Clicking once turns it on Clicking a second time turns it off

Numbers
Example of a numbered list Text wrap only till the starting point of first line of text and not all the way to the numbers In the Paragraph group acts like a toggle switch Clicking has same effects as bullets

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Topic 1 Bulleted List and Numbering List

To create a new list
Two step process
Place the curser at desired point Click the Bulleted/Numbered list button

You can Applying Bullets/Numbers as You Type You can Applying Bullets/Numbers to Existing Text You can find different bullet styles and numbering formats

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Topic 1 Bulleted List and Numbering List

You can do followings with Bullet and Numbering libraries
Default bullet and numbering formats for lists You can select other formats from the Bullet and Numbering libraries Format bullets or numbers differently from the text in a list Use pictures/symbols

Add picture bullets or symbols to a list

Bullet Library includes symbol and picture bullet styles . You can define a new bullet style in your bullet library

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Topic 1 Bulleted List and Numbering List

Alphabetize a list
Quickly and easily alphabetize the text of a one-level bulleted/numbered list Very simple steps
Select the text in a bulleted/numbered list Home tab> Paragraph group, click Sort

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Topic 2 Customizing Bulleted & Numbered Lists

Change the way the information appears Instead of a plain bullet, you can use a symbol/a picture
Modifying Bulleted/Numbered Lists
Adding Text to the List
To add information to a list item without creating a separate list item Simple keystroke will place insertion point on the next line without a bullet/Number appearing Very simple to do Place the insertion point after the last character in the list item Press Shift + Enter Type the additional text

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Topic 2 Customizing Bulleted & Numbered Lists

Creating a Multilevel List (Outline)
Help to organize your document for clearer presentation Allows up to nine different levels for outline lists Easy to demote/promote a list item from one level to another using the Indent buttons

Customizing Bulleted Lists

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Topic 2 Customizing Bulleted & Numbered Lists

Customizing Numbered Lists
Wider variety of styles for numbers

Changing the Starting Number

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Topic 3 Using Outline Numbering

Use different levels and sublevels of bullets/number
Creating the Outline
Default outlines through the Multilevel List button Home Command tab

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Topic 3 Using Outline Numbering

Restarting Numbering with the Number One Very simple steps
Right click the numbered line to be restarted Select Restart at 1

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Topic 4 Outlining: Using Outline Bullet & Numbering Options

Separated by levels Bullets/numbers help to locate headings and levels very easily
Customizing the Settings and Levels
Customizing Outline Numbered Lists

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Topic 4 Outlining: Using Outline Bullet & Numbering Options

Applying Outline Numbering to Existing Text
You can apply Bulleted or numbered lists to selected text at any time

Applying Outline Numbering as You Type

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Topic 4 Outlining: Using Outline Bullet & Numbering Options

Adding a Level
Place the insertion point above the location where you want to insert a new level Press Enter

Deleting a Level
Select the level you want to delete Press Delete

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Lesson 4 Presenting Information with Word Table

Microsoft Office 2007

Lesson 4 Presenting Information with Word Table

Introduction
Organize certain information into column or tables better to present a complex data in a Word table Includes a structure of row and columns Perform calculation within a table Word table basics Format a table Merging/splitting a cell Work with a table

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Lesson 4 Presenting Information with Word Table

Topics covered in this lesson
Working with Table Merging and Splitting table Cells Resizing Table Elements Formatting Tables Calculation within Table Adding Border and Shading in Table Using the Sort Feature

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Topic 1 Working with Table

Table Basic
A table is a grid of cells with individual cells Occurring at the intersection of corresponding rows and columns Presenting numerical data to creating unique text layouts

Create a table with just one cell, with two cells, even with 100 cells or more Table cells/rows/columns can be added/deleted/split/merged at any time Insert anything into a cell text/images/another table/bullets/numbers

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Topic 1 Working with Table

To create a table in word
Use Word's Quick Table option/drag option Insert table feature/draw table option

Adding Information to the Table

You can add any text or objects to table cells to table cells To place information in separate cells, move insertion point from cell to cell in the table To move from one cell to another
Press Tab /Press an arrow key/Use the mouse

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Topic 1 Working with Table

Converting Text into a Table
Insert separator characters commas/tabs to divide the text into columns Use paragraph marks to begin a new row

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Topic 1 Working with Table

Convert a table
Select the rows/table to text Table Tools > Layout tab > Data group Click Convert to Text option

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Topic 2 Merging and Splitting Table Cells

You can merge two/more cells Split one cell into multiple cells Cells can be merged/Split from the Quick Menu/the Ribbon
You can only split one cell at a time using the Quick Menu Option By using the Ribbon option you can split multiple cells at once For splitting multiple cells, to keep cell information consecutive cells on the first selected row of new cells select Merge cells before split.

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Topic 3 Resizing Table Elements

Adding Rows and Columns
Various ways to add /delete Row/Column You can also add Row/Column within table

Adjusting Column/Row Sizes

Adjusting Column Sizes by using Ruler Option Adjusting Row Sizes by using Ruler Option Adjusting Column and Row Sizes by using Ribbon Option

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Topic 4 Formatting Tables

Predefined styles for formatting table quickly Easy to format any table by using table styles Table style is greatly enhanced Easily accessible and readable Add styles in your table by using these two methods
Built in table style Custom Table Style

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Topic 5 Calculations within Tables

Perform basic calculations within a table Can create more efficient spreadsheet program like excel Create a formula that uses a built in mathematical function Construct a formula by using the tools in the formula dialog box Access this formula from Formula > Data group >Layout tab A formula consists of an equal (=) sign
Followed by the functions name such as Sum Followed by parentheses containing the location of the cell

Same principles are used for calculations in Word are used in Excel worksheets The cell reference is in the form of Column ID/Row ID Columns are referred to by letters starting at A Rows are referred to by numbers starting at 1

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Topic 5 Calculations within Tables

First cell of the table i.e. first column/first row is referred to as A1

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Topic 5 Calculations within Tables

Formula
Basic formula operators
Addition +, Multiplication * Subtraction - , Division /

Inserting Formulas
Determine the values/cell references required for the formula

Recalculating Formulas
Update values in a table

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Topic 6 Using the Sort Feature

Organizing lists within a table, Name/number/grade/bibliography etc Sort a table by up to three columns, ascending/descending order Used for paragraph text outside of tables Useful in creating bibliographies/glossaries/Index and other types of lists
Sorting a Table
Execute consequent sorts on the data Initially sorting by one criterion and then sorting by a second criterion within sort

Sorting a List
Can also be used non-tabled text Particularly helpful for sorting bibliographies/glossary entries/indexing/lists of names

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Lesson 5 Word Style and Automate your work

Microsoft Office 2007

Lesson 5 Word Style and Automate your work

Introduction
Variety of advanced editing options and tools Standardization in document creation and make the process faster Generating cross references/table of contents/creating and working with macros Microsoft Words find and replace tool

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Lesson 5 Word Style and Automate your work

Topics covered in this lesson
Style basics and Advance Option Working with Templates Automatic Page Cross references Generating a Table of Content Using find and Replace Creating Macro

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Topic 1 Style basics and Advance Option

Allows to quickly format a document with a consistent and professional look Styles can be saved for use across word documents
Styles Task Pane Apply Styles Creating New Styles
New Quick Style Style Inspector Modifying Styles Clearing All Formatting Renaming Styles

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Topic 1 Style basics and Advance Option

Assigning Keyboard Shortcuts
Using a Shortcut Removing a Shortcut

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Topic 2 Working with Templates

A document with preset layout formatting/settings Acts as a basic structure for a document Offered a guide for creating readable, uniform documents Eliminates the need to recreate the same format each time Built in preset templates
Provide a preset structure for several common types of documents
Faxes/Letters/Memos/Reports/Resumes/Web pages/Documents without custom formatting

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Topic 2 Working with Templates

New templates can be created with a custom design
Customizing an Existing Template Creating a Template Sharing a Template
Share one of templates with others by Copy the file to a CD /flash drive/email the file/save the file to an accessible work area Should be stored in the Workgroup Templates file location Generally, templates are located in C:\\Program Files\Microsoft Office\Templates\1033 Location will vary depending on your computer setup

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Topic 3 Automatic Page Cross-References

Direct the readers to related sections of the document Improve the document's usability and minimize the work Updates the documents page numbers The reference is inserted as a field Refer to existing document divisions e.g., headings/to bookmarks created Page cross-reference field can be updated each time you edit your document
Adding Page Cross-References-Existing Document Divisions Adding Page Cross-References-Bookmarks

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Topic 4 Generating a Table of Contents

Helps readers to navigate through the basic hierarchy of a document Allows to easily/efficiently generate and update a table of contents You can also format Table of Content Two step Process
Preparing for a Table of Contents
Designate each element using the heading/the paragraph settings option Specify the way they are arranged
Preparing for a Table of Contents by Using Heading Styles Preparing for a Table of Contents by Using Paragraph Settings

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Topic 4 Generating a Table of Contents

Inserting a Table of Contents
Inserted after the document is ready

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Topic 4 Generating a Table of Contents

It can be Updated References tab>Table of Contents group > UPDATE TABLE For updating only page numbers in the document
Select Update page numbers only

For updating headings

Select Update entire table

Delete table of content

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Topic 5 Using Find and Replace

Search documents for specific text, gets highlighted/replaced with different text/ or formatting/left as-is Make search specific Allows you to find specific text in a variety of ways
To find /Replace text, you must first access the Find and Replace dialog box Finding/Replacing Individual Occurrences Finding/Replacing All Occurrences

Provides additional options to further refine your search

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Topic 6 Creating Macros

Shortcut for performing a series of actions Useful for automating complex/repetitive tasks Helpful if work is being shared with someone else When the macro is saved
The information is stored as a part of the current template Available for all documents based on that template

You can also copy macros to documents based on other templates While creating a macro, requested to assign a name to indicate where it will be stored Macro names must
Begin with a letter Contain no spaces Contain no unusual characters (e.g., @, %, &, ^) Have the appropriate name from the following list to run automatically

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Topic 6 Creating Macros

AutoExec -The macro runs when Word is opened AutoExit -The macro runs when you exit Word AutoOpen-The macro runs when you open a document AutoNew-The macro runs when you create a new document AutoClose-The macro runs when you close the current document

Saving a Macro
Saved as part of a template If you want the macro to be available whenever you use Word, the macro should besaved as part of the normal.dotx template

Assigning Macros
Assign the macro to a keystroke combination/the Quick Access toolbar

Recording Notes
Created by recording keystrokes/by writing the macro using the Visual Basic

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Topic 6 Creating Macros

To access Record New Macro command
Developer command tab > Code You can Create/Record a New Macro

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Lesson 6 Inserting Word Art, Clip Art and Field

Microsoft Office 2007

Lesson 6 Inserting Word Art, Clip Art and Field

Introduction
Helps user to produce document with special text effect/ more creative Using Word Art/Clip Art/to edit it You can import clip art from web Inserting Fields

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Lesson 6 Inserting Word Art, Clip Art and Field

Topics covered in this lesson
Working with Word Art Editing Word Art Using Clip Art Importing Clip Art from Web Inserting Fields

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Topic 1 Working with Word Art

Produce special text effects in a Microsoft Word document Create curved/slanted/three-dimensional text It can be resized/moved/edited You can also use Word Art in Excel/Power Point

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Topic 2 Editing WordArt

You can change its color and style Select WordArt text box, the Format command tab should be active Editing option helps you to edit the word art
Edit Text - Change the character formatting (font/size/bold/italics) Spacing - Change the spacing between characters (tracking or kerning) of WordArt Vertical Height - Shift a horizontal word to a vertical orientation and back again Even Height - Make lowercase and uppercase letters the same height Alignment - Left Align/Center/Right Align/Word Justify/Letter Justify/Stretch Justify Shape Outline - Change the color or pattern of the outline of your WordArt text Change Shape - Mold your WordArt text into a shape

You can slant/rotate your WordArt image You can use the dialog box to specify an exact rotation value Wrapping text around the WordArt image will improve its uniformity and will not interrupt the text
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Topic 3 Using Clip Art

A picture/graphic that can be inserted into a word processed document Comes in a various variety of styles and format Can be a simple cartoon to a photographic image You can obtain clip art from the Microsoft Clip Organizer/ importing from web Two ways to find clip art
search by keyboard Browse through the clip art collection available in office 2007

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Topic 4 Importing Clip Art from the Web

Once imported web images are saved Clip art can be accessed/used at any time from the Microsoft Clip Organizer You can access it from Insert tab >Illustrations group >Clip Art

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Topic 5 Inserting Fields

Helps to maintain updated information Information such as the date/writer/reviewer/page number is called field Word provides the option of creating fields Insert fields into a header/footer/anywhere else in document
Date and Time field
Field Name
CreateDate Date EditTime Time, SaveDate

Insert
The date the document was created Today's date The total document editing time The current time The date the document was last saved

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Topic 5 Inserting Fields

Document Information
You can View/edit summery information
Field Name
Author FileName FileSize Keywords NumChars NumWords NumPages Title

Insert
The name of the document's author from Summary information The document's filename The size on disk of the active document The keywords from Summary information The number of characters in the document The number of words in the document The number of pages in the document The document's title from Summary information

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Topic 5 Inserting Fields

User Information
You can view/edit User Information

Field Name UserAddress UserInitials

Insert The address from Advanced Word Options The initials from Personalize your copy of Office The name from Personalize your copy of Office

UserName

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Topic 5 Inserting Fields

You can create a field that will insert the document's name and location You can create a field that will insert your user initials

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Lesson 7 Mail Merge

Microsoft Office 2007

Lesson 7 Mail Merge

Introduction
Send the same letter to a number of persons without typing the content of the letter again and again Used for many types of documents
Letters/envelopes/Email massages/labels and directory

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Lesson 7 Mail Merge

Topics covered in this lesson
Mail Merge Working with Recipient List Filter and Sort Option Using Outlook Contacts for Mail Merge

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Topic 1 Mail Merge

Facility which requires the following information
General body of the letter called main document Header Row/the record structure/ the name of the fields which will identify the data Data for all the individuals called data source
For whom the letters are to be generated data source

Reads this data and physically merges it with Main document Generate letters for all the persons/for all records in the data file

Allows to specify which individual entries to include/add/delete data source entries and fields There are three components for Mail Merge
Document Type Recipients Fields Type

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Topic 1 Mail Merge

Easily accessible
Mailing Tab > Start Mail Merge

Four step process

Step 1- Select the document type Step 2 - Select the recipients Step 3 - Write and Insert the field Step 4 - Previewing the document Step 5 - Finish and Merge

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Topic 2 Working with the Recipient List

For a Mail Merge, you will need to establish a recipient list/data source Contains the information that vary with each record
Such as names/identification num

If you are creating a mailing list

Names/addresses will be included in data source

You can create a new data source/use a pre existing source like Outlook Contacts Creating a New Data Source
Before creating the data source document, collect the information Always add/remove fields after creating data document

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Topic 2 Working with the Recipient List

Accessing the Data Document
Once data source has been created, you can continue to make changes to it

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Topic 2 Working with the Recipient List

Adding and Deleting Data Source Fields/Entries
You can add/delete field names after merging the data and main documents If you delete a field, the data in the field is also deleted After you have merged the data and main documents you can add/edit/delete records

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Topic 3 Filter and Sort Options

Sorting the Records
Sort order, determine the order in which records are merged and subsequently/printed Sorting the Record can be done by two ways
Quick Sort Advanced Sort

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Topic 3 Filter and Sort Options

Establishing a Filter
Determine specific records to be merged/printed according to the selected criteria Establishing a Filter can be done by two ways
AutoFilter Advanced

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Topic 4 Using Outlook Contacts for Mail Merge

Easily prepare documents for large mailings Use the Contacts in your Outlook account To create a mail merge using Outlook Contacts

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Lesson 8 Working with Equation Editor

Microsoft Office 2007

Lesson 8 Working with Equation Editor

Introduction
Equation editor is a feature in word 2007 Easily perform mathematical task in word Create fraction and equation editor option Create custom Mathematical expressions Insert Built Equations and Structures

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Lesson 8 Working with Equation Editor

Topics covered in this lesson
Equation Editor Environment How to Creating Fraction Creating Custom Mathematical Expression Insert Built in Equations and Structures Equation Editor Option

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Topic 1 Equation Editor Environment

Create mathematical expressions /formulas/summations/complex fractions/ nonstandard symbols Equation editor - Insert tab >Symbols group >Equation Equation Editor has three main parts

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Topic 1 Equation Editor Environment

Move tab can be moved between the characters of a document. Equation text box - insert Word's built-in equations/structures/custom equation Formatting pull-down list format mathematical expression

Design Command Tab

While accessing the Equation Editor, the Design command tab automatically appears Source of additional options for the Equation Editor Editor has three groups
Tools
Format the Equation Editor and access built-in equations and saved equations

Symbols
Has many symbols to choose while creating mathematical expressions

Structures
Offers many types of nonstandard mathematical designs

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Topic 2 Creating Fractions

The standard fractions , , and can be created automatically
Setting up AutoFormat for Fractions Word automatically format a three-character fraction to a one-character fraction by using the Word Options dialog box

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Topic 3 Custom Mathematical Expressions

Create any type of mathematical notation Saving Custom Expressions
Save custom mathematical expressions with Word's other built-in equations

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Topic 4 Inserting Built-in Equations & Structures

Provides various commonly used equations the binomial theorem/the area of a circle A built-in equation, once inserted into the Equation Editor, can edit it Built in structures create a mathematical framework Allow to insert variables and placeholders

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Topic 5 Equation Editor Options

Formatting Mathematical Expressions Advanced Editing Options
Equation Options dialog box provides more formatting options Change math fonts and justification within the Equation text box

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Topic 5 Equation Editor Options

The following table explains each option's function

Image

Option
Save as New Equation...

Function
Saves the equation into Word's list of built-in equations Displays the equation in two or more lines EXAMPLE: Displays the equation in a single line EXAMPLE: Toggles the equation between Displays i.e., centered and Inline i.e., flush left. Note: Depending on the functions and operators in the equation, the equation may shrink when switching from Display to Inline. Aligns the equation Left, Right, Centered, or Centered as a Group

Professional Linear Change to Display/Change to Inline

Justification

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Conclusion
Ribbon is the panel at the top portion of the document The office 2007 button is identified by office logo You can find all available word or phase and replace it with other Quickly and easily alphabetize the text of a one-level bulleted/numbered list Perform simple calculation easily build in word/ create an excel worksheet Quick Styles are great way to apply combination of formatting A macro is saved as part of a template Pictures and clip art can be inserted/copied Downloaded from a clip art Web site provider/copied from a Web page/inserted from a file Fields helps you to maintain updated information

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Conclusion
Three components for Mail Merge:
Document Type Recipients Fields Type

The Design command tab is a source of additional options for the Equation Editor You can use mathematical expressions equations/formulas/summations/complex fractions/nonstandard symbols

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