WEB APPLICATION FOR SCIENTIFIC REFERENCE MANAGEMENT

Leonid V. Stoimenov, Nataa . Veljkovi, Sanja D. Bogdanovi-Dini

University of Ni, Faculty of Electronic Engineering

Content

Introduction Related Work Web application Reference

Architecture User

types Functionalities and modules Examples of usage

Conclusion

Introduction

Publishing research results has been one of the most important indicators for the quality of scientific work done by a researcher.

Print form Electronic form

Bibliography is a collection of one's published work

Journals Monographs Conference proceedings Reports etc.

In most cases bibliographies are written in necessity e.g. tenure or reapplication at Universities Organizing and maintaining publication's list can be a time consuming task Applications for reference management

Related Work

Popular Web oriented solutions:

WIKINDIX Refbase Aigaion RefWorks Memento

Common features

PHP & MySQL Export to BibTEX,PDF, TXT, XML Import of references Entering references manually Predefined styles for references presentation
User generated styles Collaborative reference management User management Management of references categorization

Issues

Web application Reference

In Serbia, rules for scoring and categorization of scientific work are given by the National council for scientific and technological development Universities follow this rules during elections, when a scientist needs to provide a list of publications.

Besides the paper details, it is necessary to provide other technical information that depends on the category of a scientific publication

Reference application is developed within the CG&GIS Laboratory at the Faculty of Electronic Engineering, University of Nis.
It's main goal was to enable collaborative reference management, easy generation of references' list and search of publications. In time it has modified and improved according to users needs, and today it represents a serious references management

Web application Reference: Architecture

User interface

Web browser
Administrator Author User interface Application logic Authentication Users Account CV Categorisation Publications Export Messages Styles Statistics Visitor

Application logic

Logic modules Databases Web services

Data

Search Data

Databases

Services

Web application Reference: User types

Application supports two types of users: users with write privileges and users with read privileges. Users with read privileges can search, browse, display, and export bibliographic records. Users with write privileges can add, edit, delete, import, and export references through web browser.
Administrator Author Visitor

Administrator
add author() delete author() send notification() add category() edit category delete category() search publications()

Author
add publication edit publication() delete publication() search publications() generate CV() edit personal data() export publications() create references style()

Visitor
search publications() browse CVs()

Web application Reference: Functionalities and modules

There are currently eleven modules within the application that allow different functionalities to different types of users

Authentication module (login) Users module (shows web pages depending on user privileges) Categorization module (manages publications categorization) Messages module (for sending e-mail messages) Account module (manages user personal data) Publications module (manages publications add, edit, delete) Export module (exports publications' list in various formats ) Styles module (manages references presentation) Statistics module (shows various statistics about publications) CV module (exports users information into a personal Web page) Search module (enables searching of publications on different criteria)

Examples of usage

Adding/editing references:

M indices (M10-M80) M categorization covers: Books, Book chapters, Journal articles, Conference proceedings, Scientific , Technical results, Thesis, etc.

Examples of usage

Adding/Editing authors

Deleting authors

Examples of usage

Statistics :

Number of papers in each cathegory for the author

Summed number of papers in each cathegory for the department Number of papers per year for the author Number of papers per year for the department

Examples of usage

My CV page :

List of references prepared in APA style

User can choose between following styles: APA, Chicago, MLA, Scientific (Default style)

Examples of usage

Styles generation page:

User can generate his own style for formating references Style is remebered as an XML file User can edit or delete his generated styles

Examples of usage

Export references into:

PDF document (all references, all references in a choosen category, references with or without M indices)
BibTEX document (single reference, all references, all references in a choosen category)

Print references

Examples of usage

Public HTML page for author:

Author can shoose a list of references to be publicly available over the Internet

Author can edit or delete generated page

Examples of usage

Search results without any criteria

Examples of usage

Search results for user defined criteria:

Author names (Leonid Stoimenov, Nataa Veljkovi, Sanja BogdanoviDini) Year (2010) M classification (M33)

Conclusion

Reference application enables efficient and timely management of references list It is designed having in mind the special requirements for references categorization in Serbia, but it is not limited to this It enables management of users and scientific references It enables search of references, generation of authors bibliography and visibility of authors work on the Web

Contact
CG&GIS Lab Computer Graphics and Geographic Information Systems Laboratory University of Ni Faculty of Electronic Engineering Aleksandra Medvedeva 14, 18000 Ni Serbia

Tel.: (+381 18) 529-500 Fax:(+381 18) 588-399 e-mail: info@gislab.rs http://gislab.elfak.ni.ac.rs