MS-Office

Application software package It include the following software Ms-word: used for word-processing Ms-excel: used for creating workbook and spreadsheet Ms-PowerPoint: used for creating presentation Ms-Access: used for creating and managing database. Ms front page: used for creating web pages Ms-outlook: used for E-Mails

MS-WORD
Most popular word processing software Used to create, open, save, print, edit and format the document A word document can consist of text, picture, images and other graphics object Default extension of word document is .DOC Provides the spelling and grammar checking facility Commands in ms-word is given in three ways using: menu bar Tool bar Shortcut keys

File menu
1. New 2. Open before 3. Save device) : creates a new, empty document : opens a document which was created and saved : saves the document to a disk (permanent storage

4. Save As: is used to save another copy of a file, with a different name 5. Close : closes the currently open, active document

6. Page setup: used to set the paper size and margins 7. Print preview: used to see the preview of document before printing 8. Print 9. Exit : is used to take a print-out of the document : is used to quit from Word .

Edit
1. Undo : is used to cancel the last action (operation) you have made 2. Repeat: is used to do a cancelled action once again 3. Cut +Paste :allows you to move a selected text from one place to another place. 4. Copy + Paste : allows us to copy a selected text from one place to another place 5. Select All: select the whole document. 6. Find &Replace: allow us to search a specified text, and also allow us to replace it with some other text. 7. Go to: allow us to move the cursor (insertion pointer) on to specified line number and page number.

View menu
1.

Normal: switches to normal view, which is the default document view for most word-processing tasks. Print layout: switches the active document to pint layout view, which is an editing view that displays your document as it will print Header and Footer: set the header and footer text that appears at the top and bottom of every page. Toolbar: display or hides toolbars of different types. Full screen: display the document in full screen mode. Zoom: controls how large or small the current file appears on the screen.

2.

3. 4. 5. 6.

Insert
1.

2.

3. 4.

Page number: inserts page numbers at the top or bottom of every page that automatically update when you add or delete pages. Date and time: insert the current system data and/or time in the format you choose at the current cursor position in the document. Symbol: inserts symbols and special characters from the fonts that are installed on your computer Picture: insert the picture from clip art gallery or from disk

Format
1.

Font: formats the selected text.

2.

Paragraph: changes paragraph indents, text alignment, line spacing, and other paragraph formats in the selected paragraph.

3. Bullets and Numbering: Add bullets or numbers to selected line or paragraph and modifies the bullets and numbering formats.

4. Borders and shading: Adds borders and shading to selected text, paragraphs, pages, table cells, or pictures. 5. Change Case: Change the case of selected text.

1. Columns: divide a paragraph or a document into columns..

Using The Formatting Toolbar:

Changing Font Size & Font Type:
Ex:
This sentence is written with size 10.

This sentence is written with size 20

Ex: This sentence is written using Times New Roman type.

This sentence is written using Courier new type.

Bold, Italic and Underlined Texts:

Ex: This is a bold sentence This is an italic sentence. . This is an underlined sentence. This is both italic and underlined. This is underlined and bold.

Paragraph Alignment: You can arrange the paragraphs as left aligned, right aligned, centered and justified by clicking one of the corresponding buttons shown above.

Tools
Spelling and Grammar: Check the active document for possible spelling, grammar, and writing style errors, and display suggestions for correcting them.

Inserting Table into your document:

To insert a table into your document, click the Insert table item in the Table menu, enter the number of rows and columns and click OK. Here is a table with 6 rows and 5 columns:

ID 860815 882345 898123 901573 910723

Name Sudhir Saurabh Sadhana Rahul Anurag

Surname Thakur

City Ludhiana Agra Agra Agra Kanpur

Country INDIA INDIA INDIA INDIA INDIA

Swaroop
Nigam Sharma Thakur

Using Shortcuts and Access Keys: any items in the menus have shortcuts that can be accessed by keyboard. Instead of clicking these items with your mouse, sometimes you may prefer to use the shortcuts. For example the shortcut for Save is Ctrl + S. Instead of clicking File and then Save, you can hold down Ctrl key and press S. This will do the same thing. ach menu item has one letter underlined. This is the access key of the item. If you get bored of using mouse, just hold down the Alt key and press the corresponding letters to travel in the menus

1. Open 1. Save 1. Cut 1. Copy 1. Past 1. Undo 1. Repeat 1. Select all 1. Bold 1. Italic

Ctrl+O Ctrl+S Ctrl+X Ctrl+C Ctrl+V Ctrl+Z Ctrl+Y Ctrl+A Ctrl+B Ctrl+I

1. Underline Ctrl+U 1. Print Ctrl+P