Project Management Success Factors

What Is a Project?
A project is a temporary endeavor undertaken to create a unique product, service, or result.* Operations is work done to sustain the business. A project ends when its objectives have been reached, or the project has been terminated. Projects can be large or small and take a short or long time to complete.
Defined start and end, specific scope, cost and duration
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Examples of IT Projects
A help desk or technical worker replaces laptops for a small department.
A small software development team adds a new feature to an internal software application. A cross-functional task force in a company decides what software to purchase and how it will be implemented.

Project Attributes
A project:
Has a unique purpose. Is temporary. Requires resources, often from various areas. Should have a primary customer or sponsor.
The project sponsor usually provides the direction and funding for the project.

Involves uncertainty.

What is Project Management?

Project management is the application of knowledge, skills, tools and techniques to project activities to meet project requirements.*

The Triple Constraint

Every project is constrained in different ways by its:
Scope goals: What work will be done? Time goals: How long should it take to complete? Cost goals: What should it cost?

What is Project Success?

Project success occurs when we have:
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Objectives
The 'Golden Triangle' of Project Success

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A delighted client (expectations met) Delivered the agreed objectives Met an agreed budget - $, resources etc. Within an agreed time frame and

Done it all professionally & without killing the team

Time

Cost

Successful Project Management

Successful project management means meeting all three goals (scope, time, and cost) and satisfying the projects sponsor!

Why Do Projects Fail?

Changing scope Insufficient planning No risk or issues management Poor communication Lack of commitment and responsibility by stakeholders

Project Success Factors*

1. Executive support 2. User involvement 3. Experienced project manager 4. Clear business objectives 5. Minimized scope 7. Firm basic requirements 8. Formal methodology 9. Reliable estimates 10. Other criteria, such as small milestones, proper planning, competent staff, and ownership

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Project Stakeholders
Stakeholders are the people involved in or affected by project activities. Stakeholders include:
Project sponsor Project manager Project team Support staff Customers Users Suppliers Opponents to the project
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Project and Program Managers

Project managers work with project sponsors, project teams, and other people involved in projects to meet project goals. Program: A group of related projects managed in a coordinated way to obtain benefits and control not available from managing them individually.* Program managers oversee programs and often act as bosses for project managers.

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Project Management Tools and Techniques

Project management tools and techniques assist project managers and their teams in various aspects of project management. Specific tools and techniques include:
Project charters, scope statements, and WBS (scope). Gantt charts, network diagrams, critical path analyses, critical chain scheduling (time). Cost estimates and earned value management (cost). See Table 1-1 for other examples.
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Case Study
M.A Textiles Enterprise Resource Planning

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Brief Company Introduction

M.A Textile is member of the Brothers Group which is specialized in textile Fabric Processing sector and grown to become the leader in the field of manufacturing and exporting of Textile Products M/S M.A. Textile was incorporated on 28th October 2005 as partnership concern. The main business of the company is dyeing and printing of Fabric Company started its operation from January 2007 producing high quality of dyed and printed fabric.

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M.A Textile and Inno8 Tech

M.A Textile is non project driven organization. Inno8 Tech is project driven organization M.A. Textile award their ERP project to Inno8 Tech because they are specialized company in software development.

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Project Success Factors*

1. Executive support 6. Firm basic requirements 2. User involvement 7. Formal methodology 3. Experienced project manager 4. Clear business objectives 5. Minimized scope

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Project Management Tools and Techniques

Specific tools and techniques include:
Microsoft Project
Gantt charts, network diagrams Critical chain scheduling (time). Cost estimates and earned value management (cost).

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SWOT Analysis
Strengths
Competent Staff Stronge and Strict Defined Procedure Stackholders interest in Project

Weaknesses
No Integrated system High turn over Poor Communication between Departments

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 Opportunities
More skilled employees ISO 9000 Certification

Threats
Power Crises Inflation Economic crises

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Conclusion

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Thank You

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