Conversion Development - Project Status

Design
Bank Keys Chart of Accounts Extend COA Vendor Master

Dev
SAP SAP SAP DOM EMPL RLTR SUPP_

Unit Test
9/23 9/29 9/30 10/10 10/10 10/10 10/10 10/14

Process Diagram
9/30 9/30 9/30

Conversion Check List

9/30 9/30 9/30 10/15

Training Docs
10/15 MD 10/15 MD 10/15 10/15

Customer Master Profit Ctr Group Cost Ctr Group Profit Center Cost Center Projects

In Process In Process In Process In Process In Process In Process

SAP Spreadsheet SAP Spreadsheet 9/30 SAP Spreadsheet 9/30 SAP Spreadsheet 9/30 SAP Spreadsheet 9/30 10/10

9/30 9/30 9/30 10/15 10/15 10/15

10/15 10/30 10/30 10/30 10/30 10/30

10/30 10/30 10/30 10/30 10/30 10/30

GL Balances
Open POs AP Open Current Yr 1099 AR Open Fixed Assets 5/1/2012

In Process
In Process In Process

10/30
11/30 10/15 10/15 10/15

10/30

10/30

10/30

10/30

10/21 10/21 10/21 10/13

10/15 10/15 10/15 9/30

10/30 10/30 10/30 10/15

10/30 10/30 10/30 10/30 1

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CONVERSION STRATEGY
SAP CONVERSION TEAM = MISSION CONTROL
Working with..

DIVISION CONVERSION TEAMS

Each having ...

DEFINED ROLES AND RESPONSIBILITIES

Provided with ...

DETAILED INSTRUCTIONS & CHECKPOINTS

Completing ...

CONVERSION PER SCHEDULE /

ON SCHEDULE

5/1/2012

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Conversion Time-Line (example Pilots)

FEB MAR APR MAY

Conversion

Conversion Training (PU)

May 1519, May 22-26

Master Data Test

June 1 June 30

Mapping Tables/Spreadsheets
June 1 June 30

Mapping Validation (QA Test) Spreadsheet Validation (QA Test)

June 15 July 30

Final Prep Week

July 24 - 28

Conversion Week
July 31 Aug 4

SAP Conversion Team

5/1/2012

Power Users
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Division Conversion Team

3

CONVERSION TASKS Division Team

CONVERSION
Conversion Prep Week
Conversion Week
Day 5 Day 1 Day 2 Day 3 Day 4 Day 5

2 MONTHS PRIOR
Standard COA: Review chart reclass $ not meeting the standard COA Mapping Tables: (create division mapping tables) Cost Code to Cost Element CFA Jobs to Cost Centers CFA Jobs to Internal Orders Fixed Assets prepare 3/31 asset spreadsheet

1 MONTH PRIOR
Final Sub-ledger Reconciliation: sub-ledger = GL COA Review review template; list of accounts to add. Lockdown Cost Codes and Jobs to Cost Centers

Day 1

Day 2

Day 3

Day 4

C O A

V E N D O R C U S T O M E R

P R O FI T & C O S T C T R

P R O J E C T S

F I X E D A S S E T S 3 / 3 1

1 0 9 9

F I X E D A S S E T S C U R R

A R O P E N

G L & P R O J E C T C O S T

O P E N P O

A P

O P E N

5/1/2012

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CONVERSION TASKS SAP Team

CONVERSION
Conversion Prep Week Conversion Week
Day Day Day Day Day Day

3 MONTHS PRIOR SAP Team

Extract CFA data to mapping tables / Spreadsheets send to next wave divisions.

2 &1 MONTH PRIOR SAP Team

Conversion Test Mapping Tables / Spreadsheets: Cost Elements Job >Cost Center

Day

Day

Day

Day

C O A

Power User Conversion Training Conversion Test next wave divisions: Vendor Master (ODS) Projects (ODS) Cost Code Map (ODS) Profit Center (FRA) Cost Center (FRA)

Job >Int. Order Fixed Assets 3/31

V E N D O R C U S T O M E R

P R O F I T & C O S T C T R

P R O J E C T S

FI X E D A S S E T S 3 / 3 1

1 0 9 9

F I X E D A S S E T S C U R R

A R O P E N

G L & P R O J E C T C O S T
5

O P E N P O

A P O P E N

5/1/2012

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Conversion Time-Line (example Wave 1)

MAY JUN JULY AUG

Conversion

Conversion Training (PU)

May 1519, May 22-26

Master Data Test

June 1 June 30

Mapping Tables/Spreadsheets
June 1 June 30

Mapping Validation (QA Test) Spreadsheet Validation (QA Test)

June 15 July 30

Final Prep Week

July 24 - 28

Conversion Week
July 31 Aug 4

SAP Conversion Team

5/1/2012

Power Users
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Division Conversion Team

6

MISSION CONTROL
CONVERSION AND SCHEDULE LEAD
Monitor and maintain overall schedule status Document/Communicate Issues Train and mentor Support Leads

DIVISION SUPPORT LEADs

5 Home Divisions per lead (will also support JV s) Support Power Users (Conversion & Business

Process)

Communicate Division check point status to Schedule Lead

SAP Technical Support

Extract CFA data by division Perform Spreadsheet uploads Communicate to Support Leads

5/1/2012

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Staffing Requirements
Conversion/Schedule Lead
Loi Ngo

Division Support Leads:

5 Divisions + JVs per Lead

Business Analyst - TBD

Business Analyst TBD

Business Analyst TBD Business Analyst - TBD

Technical Support:
10 Divisions + JVs per Tech

Tom Mann Programmer - TBD

5/1/2012

Confidential Trade Secret. Copying Prohibited. Copyright 2005 Centex Homes.