Overview on mySAP ERP ECC 6.

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Agenda
Introduction mySAP ERP 2005 Architecture & Scope New GL Functionality Impact Segment Reporting Management Reporting Document Splitting CO-FI Real time integration Parallel Accounting Migration from Classic to New GL FSCM (if we have time)
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Architecture of mySAP ERP

Product name Components
SAP R/3 up to 4.6C SAP R/3 Enterprise 4.70 mySAP ERP Additional Components
Self Service Procurement Internet Sales and more

Composite Applications SAP ERP Central Component

Self Services Strategic Enterprise Management

Application layer
Composite Application Framework

SAP ECC Extension Set SAP ECC Core

SAP NetWeaver 04
Portal PEOPLE INTEGRATION Multi Channel Access Collaboration
Industry Enablement

Life Cycle Mgmt

INFORMATION INTEGRATION Bus. Intelligence Knowledge Mgmt Master Data Mgmt PROCESS INTEGRATION Business Integration Process Mgmt Broker APPLICATION PLATFORM J2EE ABAP DB and OS Abstraction

Technology layer

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Architecture of mySAP ERP

Additional Components
Self Service Procurement Internet Sales and more

Composite Applications SAP ERP Central Component

Self Services Strategic Enterprise Management

SAP ECC Extension Set

SAP ECC Core
SAP NetWeaver 04
Composite Application Framework
PEOPLE INTEGRATION Multi Channel Access Portal Collaboration
Industry Enablement

INFORMATION INTEGRATION Bus. Intelligence Master Data Mgmt PROCESS INTEGRATION Business Integration Process Mgmt Broker APPLICATION PLATFORM J2EE ABAP Knowledge Mgmt

mySAP ERP 2005 available since May 2006 SAP ECC (ECC = ERP Central Component) replaces R/3 Compared to SAP R/3 4.6 and Enterprise, in mySAP ERP there are architectural changes with respect to Enterprise Services Architecture, enhanced usability and new developed functionality, like the new general ledger
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Life Cycle Mgmt

DB and OS All Rights Copyright 2007 AccentureAbstraction Reserved.

Architecture of SAP ECC

Application core as stable as possible NetWeaver Web Application Server with integrated BW (on a project basis), ITS, and SEM as addon on top of BW
ECC Core ITS BW SEM

WebAS

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Architecture of mySAP ERP

Extension Set Switches Industry Solutions

WebAS ECC Core ITS BW SEM

SAP Components (application extensions, industry solutions, add-ons, etc.) are delivered on top of the ECC application Some SAP components are included with mySAP ERP, and others are included with the mySAP Business Suite

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mySAP ERP 2004 or 2005? Considerations

As the differences between mySAP ERP 2004 and 2005 are incremental, the main considerations for choosing a version are: Release stability Functional capabilities & differences Release & maintenance strategy licensing fees Component availability Platform strategy NetWeaver stack Service oriented architecture / Composite applications In most cases, we recommend selecting mySAP ERP 2005

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The Scope of mySAP ERP

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mySAP Business Suite

mySAP PLM mySAP SRM
Life-Cycle-Data, Project-, Quality- and Asset Management
Sales Order Internet Sales

mySAP ERP
Analytics Financials Human Resources Corporate Services Operations
Inventory & Warehouse Mgmt. Manufacturing & Transportation

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Purchase Order Requisitioning

mySAP CRM

SAP NetWeaver

mySAP SCM

Example: Functional Differences in Financials

mySAP ERP 2004 mySAP ERP 2005
New General Ledger
Parallel accounting using integrated ledgers Multiple valuations (GAAP, Tax, Currencies) Multiple fiscal year variants Single real time integration ledger Fast close, simulations Elimination of special ledger and separate parallel ledgers BUT Some classic functionality missing No conversion tools for existing SAP FI/CO customers New General Ledger adds: Archiving Euro conversion Audit information system Statistical key figures Transfer prices etc. AND Conversion tools for existing SAP FI/CO customers

Notes
Recommendation: Existing customers should select ERP 2005 if implementing New General Ledger

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Content of Financials in mySAP ERP

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Content of Financials in mySAP ERP

Content of Financials in mySAP ERP

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GL in R3 Enterprise vs. mySAP ERP

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Eras of SAP
SAP Releases

Delta Features
SAP R/3 Components provided Country Versions to be added separately No FI-CO real time integration

4.6c and Prior

SAP R/3 Components provided Country Versions also provided in the same release No FI-CO real time integration

4.7E

SAP R/3 Components provided Country Versions also provided in the same release FI-CO real time integration Real time Parallel Accounting part of New GL accounting
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mySAP ECC
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New Functionality in New GL Accounting

New GL can be implemented in place of the classic GL Accounting. New GL Accounting hold most functionality currently within the Classic General Ledger Accounting along with: Unified Legal and Management Reporting Most functions delivered with PCA are now integrated into the New GL. Allocations originating in CO module now update the New GL real time (replaces Reconciliation Ledgers)
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New Functionality in New GL Accounting (Contd) New GL Accounting (Contd):

Balanced Books by any Dimensions in Real Time
Segments reports can be generated (e.g. for US GAAP reporting) with the extension of the Profit Center master record to include Segment. Cost of Sales Accounting supported by inclusion of

Functional Area dimension

Industry specific dimensions included (e.g. Fund, Grants for Public Sector) Customer fields may also be included through extension of Coding Blocks
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New Functionality in New GL Accounting (Contd) New GL Accounting (Contd):

Parallel Accounting
Supports posting to parallel accounts or parallel ledgers to satisfy requirements of multiple valuation methods e.g. local GAAP, group GAAP, taxes etc.

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Impacts of Activating New GL

Activation is done in configuration after which In the SAP reference IMG, the Financial Accounting menu is replaced with the Financial Accounting (New) menu. The tables of the New GL are activated posting data is written to them. Note that tables of the Classic GL (GLT0) continue to be updated by default
Allows for reconciliation of posting results between both sets of tables during implementation to ensure that the New GL is working properly Once the same is validated Classic GL can be deactivated
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Impacts of Activating New GL (Contd) Activation is done in configuration after which

New transactions are inserted into the Application menu. Certain Classic GL functions are no longer available for use (e.g. SAPF180,SAPF181) The ledger group appears in various transactions (e.g. document entry, reporting selection criterion)
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Segment Reporting/ PCA Integration

Segment is defined in IMG as an Enterprise element. Segment is FI account assignment object that cant be posted directly it can be derived from PCA or from BADIs. Possible to configure default constant values when profit center or segment is not known at the time of postings. Possible to run FI B/S at either segment or PC level at any point as CO-FI real time integration is possible due to Document Splitting functionality. This in turn satisfy requirement for both financial segment and management responsibility reporting Copyright 2007 Accenture All Rights Reserved.

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Customer Defined Fields- Management Reporting

Within new GL it is possible to extend SAP-delivered coding block to include customer-defined e.g. regions to support reporting required region-wise. These fields once defined in config. and assigned to ledgers become FI account assignment objects. They cant be posted directly in the other application components like Logistics, CO. Posting, if any can be done through automatic account assign. It is possible to run Financial Statements with these dimension as in case of Segments, PC and Functional Areas.
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Books of Accounts by Dimensions

In order to produce financial statements real-time at levels underneath that of FI Company Code, two new pieces of functionality have been delivered with ECC 6.0: Document Splitting CO-FI Real Time Integration

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Document Splitting
Document Splitting is defined in configuration SAP delivered procedures should be sufficient in most situations, but clients can define their own dimensions of document splitting with Extended Document Splitting. In order to produce financial statements by such dimensions as profit center or segments in real time, we need to configure rules to deal with: Allocating Payables/ Receivables control accounts amongst the various dimensions in multiple account assignment documents
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Document Splitting (contd)

In order to produce financial statements by such dimensions as profit center or segments in real time, we need to configure rules to deal with (contd): Situations where an additional requirement exists that these books be zero-balanced automatically while posting a document. Scenarios where the value of profit center/segment is not known at the time of posting the system should determine or be able to derive a constant value

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E.g. of Journal Entry

Assume we have posted a expense from one Cost center to another cost center and both of them have been assigned to different profit center.
The journal entry in SAP 4.6 or 4.7 would have been
Cost Center A B Profit Center 1 2

Dr/Cr Dr Cr

Account Travel Exp Travel Exp

Segment 1 2

Amount 100 100

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E.g. of Journal Entry (contd)

Assuming the example of previous slide
The journal entry in SAP ECC 6.0

Dr/C r Dr Cr

Account
Travel Exp Travel Exp

Cost Center A B

Profit Center 1 2

Segment
1 2

Amount
100 -100

Dr
Cr

Zero Balance Adj

Zero Balance Adj

2
1

2
1

100
-100

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CO-FI Real Time Integration

CO transactions that have an influence on FI reporting dimensions like Company code, Functional area, Segment can now be updated real time in new GL.
Consequences of the above stated fact

Reconciliation Ledger is no longer required Automatic account assignment determination customization used for Reconciliation ledgers can now be used for real time update postings

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E.g. of CO-FI Integration

Assuming that an internal order affiliated with one profit center/segment settles to cost center belonging to another
The journal entry in SAP 4.6

Dr/C r

Account

Internal Order

Cost Center

Profit Center

Segment

Amount

Dr

IO Settlement element

100

Cr

IO Settlement element

IO1

-100

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E.g. of CO-FI Integration (contd)

Assuming that an internal order affiliated with one profit center/segment settles to cost center belonging to another
The journal entry in SAP ECC 6.0
Dr/C r Dr Cr Dr Cr Cost Center A IO1 Profit Center 1 2 2 1

Account IO Settlement element IO Settlement element Zero Balance Adj Zero Balance Adj

Internal Order

Segment 1 2 2 1

Amount 100 -100 100 -100

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Parallel Accounting
Parallel accounting is relevant when you need to produce financial statements based on different accounting principles (e.g. local GAAP, group GAAP, taxes etc.)-need to perform different valuations and closing preparations in parallel. New GL supports Parallel Accounting by using either:
Parallel accounts:
Specific GL Accounts are defined for each accounting principle Copyright 2007 Accenture All Rights Reserved.
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Parallel Accounting (contd)

New GL supports Parallel Accounting by using either (contd):
Parallel ledgers:
Specific ledgers are defined for each accounting principles. Can assign different fiscal year variant to each ledger. Use of parallel ledgers increases the volume of data.

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Parallel Ledger Concepts-Leading Ledger

While New GL supports multiple parallel ledgers, SAP assigns one as leading ledger. It is integrated with parallel ledgers Automatically assigned to all Key Company Code Attributes In each CoCd, leading ledgers receives exactly same settings that apply to CoCd e.g. currency, Fiscal Year Variant, Posting Period Variant

CO-FI Integration is activated via leading ledger Copyright 2007 Accenture All Rights Reserved. In FI-AA Dep. Area 01 must be assigned to leading ledger33

Non Leading Ledgers

For parallel accounting additional non leading ledgers can be assigned to New GL Each parallel ledger must be activated for applicable company code. Parallel ledgers may not have same attributes as of leading ledger for e.g. Fiscal year variant, posting period variant etc. As an optional setting CoCd second and third currency can be stored in parallel ledger. Each ledger is assigned to a ledger group. If no ledger group is defined all ledgers associated with CoCd will be updated in parallel. Copyright 2007 Accenture All Rights Reserved.

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Technical Considerations/System Response

Parallel ledgers take up space. Due diligence required when creating each ledger. Select the scenarios to be applied and re-determine which dimensions to be maintained. CO-FI integration happens real time, FI documents are also created for each CO document that qualifies unlike classic GL Reconciliation ledger which posted summary transaction at period end. Depending on the number of dimensions tracked, he number of records within each document splitting could produce a large number of entries in the Split info table Copyright 2007 Accenture All Rights Reserved. Reports response time may be slow.

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Impact on Existing Customer

MySAP ERP continues to contain the classic GL. SAP contends that customer who are satisfied with the existing installation wont be impacted by New GL While it ahs been mentioned that activating New GL involves activating a flag in IMG, there is no push button solution A separate project for conversion is required. SAP is in the stage of developing a support program for different scenarios to assist, the same would have separate ramp up.
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Migration from Classic GL

Considerations
Master Data

Existing Profit Centers will need to be assigned to

segment.

FSG of GL accounts need to be revisited for new

additional account assignments

SAP delivers transfer report, RGURECGFLEX to

generate the new data
Open Items

Open items tables (BSID, BSIK etc.) Document Tables (BKPF,BSEG) Initial balance sheet items transferred to table
FAGLFEXT via rollup from GLT0

Opening Balances
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EC-PCA and FI-SL ledgers if applicable are other

starting points for migration of totals
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Migration from Classic GL (contd)

Considerations
Parallel Accounting

It is not possible to automatically shift parallel

values from additional accounts into additional ledgers i.e. migrate from account solution to the ledger solution

During data transfer documents are split based

on configuration settings
Document Splitting

Data transfer time frame should be wide enough

to include all open items

Old documents cannot be split according to new

account assignment, complete balance sheet according to new dimension is available after transitional time period.

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Where can I get more information?

SAP documentation can be found at this web site: http://help.sap.com Select: Documentation->mySAP ERP->SAP ERP Central Component->English->Financials->Financial Accounting->GL Accounting (FI-GL) (New)

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New GL Functionality: Summary

One GL supporting multiple reporting purposes (legal entity, segment etc.), balanced set of books for nay dimension available real time. Online document splitting and real time FI-CO integration should save time on closing activities. Many period-end closing no longer required Less time spend on reconciling databases Parallel accounting supported by unlimited number of ledgers Control over what is posted to each ledger Closing can be controlled separately per ledger Consistent user interface across all ledgers (data entry, reporting etc.)
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Financial Supply Chain Management

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FSCM Credit Management

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FSCM In house Cash

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FSCM Treasury & Risk Management

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Thanks

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