Making an Effective Presentation

Based on the work of the University of Newcastle Teaching and Learning Center and Professor Terry Doyle, Ferris State University

Making an Effective Presentation

Know your audience
Their levels of education Their ages Their interest levels in your topic Their attention spans

Making an Effective Presentation

Render your audience benign
Don t do things or say things that will turn the audience off or even worse against you. Humor Politics Religion

Making an Effective Presentation

Use emotional tools if possible Stories Pictures Songs Images

Making an Effective Presentation

Do not turn your audience into note takers.
If appropriate have handouts with spaces where the audience can add notes

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Step One Preparing the Content of the Presentation

What are your learning outcomes?

What will the audience know as a result of your presentation tell them this at the beginning of the presentation

Learning Outcomes
At the end of this presentation the audience will know how to:

Prepare the Content of a Presentation Prepare the Delivery of a Presentation Organize the Parts of a Presentation

Learning Outcomes
Develop ways to make the Presentation more Effective Recognize how to use Visual Aids effectively in a Presentation Effectively deal with Questions, Interruptions and Equipment Problems

Step Two Preparation of the Presentation

What are your main points? Don t have too many! 4-5 are plenty! What do you want to say about the main points? How will you insure the audience understands?

Step Two Preparation of the Presentation

How will you reinforce the main points?

Examples Stories Analogies

Step Two Preparation of the Presentation

How will you illustrate the main points?

Pictures Diagrams Charts Graphs

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Too Busy

Step Three Preparing the Delivery

Know the content very well. You should be able to talk about it without note cards Be concise, clear and well organized

Step Three Preparing the Delivery

Time your self
Including: Time for questions/at the end or during the presentation Unplanned Interruptions Discussion with the audience-if applicable

Step Three Preparing the Delivery

Don t talk about it if you can t clearly explain it.

Step Three Preparing the Delivery

If asked a question you are not sure of the answer respond
That s a good question I m not certain, let me find out for you.

Step Three Preparing the Delivery

Make sure everyone can see/read the slides 26 point font or larger

Step Three Preparing the Delivery

Limited the amount of text. The text is to guide your presentation It is not your presentation

Step Three Preparing the Delivery

Decide how you are going to point at information

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Step Three Preparing the Delivery

If using note cards Write large Number them List talking points only
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Step Three Preparing the Delivery

Test your equipment ahead of time

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Step Four Making the Presentation

Greet the audience. Tell them who you are. Give some background on the presentation.

I believe you will find this interesting or helpful or informative

Step Four Making the Presentation

Tell them what they will learn.

Step Four Making the Presentation Start at a logical beginning point

Gain the audiences attention immediately.

Step Four Making the Presentation

Keep to your planned pace.

Try not to get sidetracked

Step Four Making the Presentation End by telling them what you told them

Step Four Making the Presentation

Summarize Draw a conclusion Reinforce the message

Step Four Making the Presentation

Leave time for questions

Step Five The Delivery

Speak clearly and loud enough so those in the back can hear

Step Five The Delivery

Speak naturally- be yourself Never read to the audience unless quoting someone

Step Five The Delivery

Pause for emphasis Use your voice and jesters for emphasis Movements can refocus the audiences attention

Step Five The Delivery Keep eye contact with the whole audiencedon t talk just to the first row Never talk to your slides/or with back to the audience

Step Five The Delivery

Look for nonverbal cues from the audience I m lost or I m bored

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Step Five The Delivery

If using a a flip chart or white board make your writing legible and so it can be seen from the back of the room
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Using Visual Aids

Visuals must reinforce what you are saying.

Using Visual Aids

Don t plan on writing on your slides Keep the number of words per slide limited about 30 words unless quoting

Using Visual Aids

Use color for emphasis on slides but avoid yellow and orange

Do not use yellow because it is very hard to see Do not use orange because it is hard to see

Questions-Interruptions and Equipment Problems

Tell audience if you will take questions during the talk or just at the end of the presentation

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Questions-Interruptions and Equipment Problems

Keep answers to questions brief and to the point if you are not sure or don t know say so. Good Question I will look into that and get back to you

Questions-Interruptions and Equipment Problems

If the question is not easily answered or off the topic suggest to talk after the presentation ends.

Questions-Interruptions and Equipment Problems

If the question will be answered in the future part of the talk say so and move on.

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Questions-Interruptions and Equipment Problems

Don t argue with the audience

Hmm that s an interesting point I m not sure I agree with that view but I ll have to think about that position

Questions-Interruptions Equipment Problems

Have a back up plan. 1. Handouts 2. Email presentation to self 3. Extra thumb drive

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The End