1.personnel Administration

Personnel Administration
Brussels
Agenda
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Overview Personnel Administration (PA)

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PA as End User (Data maintenance)

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General concepts Infotypes and subtypes Time constraints and validity periods Data maintenance procedures and actions
PA as Consultant (Master Data Customizing)

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IMG <> Table maintenance

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Customizing tables Infotypes structure and attributes Personnel actions
11 12 13
Dynamic actions, features and user exits
Legacy System Migration Workbench
Course objectives
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To learn:

Comprehend and carry out the basic processes of Personnel Administration
To be able to:

Explain major functional areas of SAP R/3 Human Resources such as Personnel Administration Maintain employee data Execute Personnel Actions
Overview Personnel Administration (1)
Personnel Management
Recruitment
Payroll & Accounting
Compensation management
Organization Management
Training & Event Management
Performance Management
Time Management
Personal Development
Overview Personnel Administration (2)
Personnel Management
Recruitment
Payroll & Accounting
Compensation management
Organization Management
Training & Event Management
Performance Management
Time Management
Personal Development
Company structure management

6 Organizational Unit
O O O S O O S
Organizational Structure
Position
Job
Personnel Structure
Contractors Hourly Worker Monthly worker Executive Manager Senior Manager Retiree Student
S S C P
Employee
External
Enterprise Structure
Company code
12 Gnrale de Banque GBEC GBZS SUDG
Gnral
Active
Hourly Worker Monthly worker Executive Manager Senior Manager Student
Executive Manager Senior Manager
13 14 15 16 G-Fonds Cie belge Bq belge Coperfort Fin. Indust. tranger pr
Expatriate
GBZN GBZB NRDG

Gnral
Ent Centr Zone sudZone nord Zone Bxl
GFON
GBFI
GBET
GCOP
BXLG
Gnral
Personnel Area
Hourly Worker Monthly worker Inactive Executive Manager Senior Manager Student
SUDO SUDE
Cantons Est
NRDF
BXLP
SO ex.Mons Ag. Franco Priphrie
Personnel Subarea
Transaction code (1)

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What ?
There is a transaction code for each SAP-HR process:

PA10: PA20: PA30: PA40: PA70: ...
personnel file display data maintain data maintain actions fast entry
/O to create new session
Also in customising and development /N to erase old session transaction codes lead to the different activities: SPRO: Implementation guide SE11: ABAP dictionary SE38: ABAP development SM30: table maintenance ...
Transaction code (2)

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How to find ?
Whats the transaction code of this process?
1st way: See at the bottom of all pages
2nd way: System Status... 3rd way: Extra Settings
Display technical names
Agenda
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Concept - End user
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Example different kinds of payroll end users:
Payroll Manager
Display HR master data and personnel file Display remuneration statement, payroll
Payroll Process Administrator

Performs time evaluation and runs payroll Creates remuneration statement Creates file for wage and salary payments Post payroll results to accounting
Payroll Administrator
Maintains HR master Data Simulates payroll.
Concept Personnel Administration
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manage data, from a single database

individual data collective data
store data
used for internal and legal reporting
Goal: enable other HR related ERP components to use accurate, efficient and unique data within the whole organization
Data maintenance
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Who?

Search help for personnel number

Direct selection Match codes =n.lastname.firstname + *
What?

Infotypes
Menu F4 Direct selection
When?

Validity period of a piece of information
Concept - Personnel number

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WHO?
Agenda
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Infotype
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One subject per screen IT0021
WHAT?
IT0009 IT0001
DEUTSCHE MARK DEUTSCHE MARK
xxxxxxx xxxx
cheque
Organizational Assignment Family & related person
Bank Details
IT0007 IT0006
Addresses
Person X
Planned working time
IT0101
Tax Office
IT0002
Personal Data
Birth certificate
Fiscal Data
Subtype
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Infotype 0021 Family
One subject per screen
2 1
Subtype 2 Children
Subtype 1 Spouse
Object ID
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One subject per screen 2 2

Infotype 0021 Family
1
Subtype 2 Children
nr 02
Subtype 1 Spouse
nr 01
Screen parts
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Title Header Validity period Infotype content

Each infotype has these screen parts
Maintain infotypes
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New records
Changing existing records
Infotypes: Common <> country specific
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SAP Standard Common
SAP Standard Local
Actions (IT0000)
Family Allowance A (IT0043) Organizational Assignment (IT0001) Company Pension Fund CH (IT0046) Personal Data (IT0002) Addresses (IT0006) Planned Working Time (IT0007) Basic Pay (IT0008) Date Specifications (IT0041) Tax Data GB (IT0065) Social Insurance B (IT0100) Fiscal Data B (IT0101) Code INSEE F (IT0217) CBS NL (IT0408)
Excercise: infotypes
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Search for Arinso Employee XX (50 to 75) Display IT 0001 Create IT 0006 Create IT 0021 subtype 1 (start date 01/05/2005) Create IT 0021 subtype 2 (start date 01/05/2005) Copy IT0009 Change IT0006

Take a look at infotypes 7, 8, 9, 19, 41
Agenda
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Validity period
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Each screen has a validity period
WHEN?
The validity period indicates when the infotype content is valid
Concept: Time constraints (1)
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determine how many times a certain screen must and can exist
defined at the level of:

the infotype or the subtype
Concept: Time constraints (2)

4 options : 1 : obligatory, no gaps, no overlappings
Personal data, official address
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2 : optional, gaps, no overlappings

Spouse, company car
3 : optional, gaps, overlappings

Education, former employer
4 : per subtype
Addresses infotype
Data historic
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Validity period + Time constraints
=
Data historic
01/05/2000 $ 5000
01/11/2000
31/12/9999
Create
$ 5500
$ 5000
$$ 5500 5500
Example
Official address Infotype 0006
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Hiring
01.05.2004
01.05.2004 31.12.9999
04.06.2004 Wrong number

01.05.2004 31.12.9999
01.08.2004 Moving
01.05.2004 31.07.2004 01.08.2004 31.12.9999
31.12.9999
Nr. 12 Brussel
Nr. 20 Brussel
Nr. 20 Brussel
Nr. 34 Leuven
Excercise: time contraints
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Create IT 0021 subtype 1 (start date: 01/07/2006) Create IT 0021 subtype 2 (start date: 01/07/2006)

What is the difference between these subtypes? What are the time constraints of these subtypes?
What is the difference between the overviews of IT 0002 and IT 0006?
Agenda
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Infotype Screens
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Change Organizational Assignment

Org Structure
Fast Entry
with proposal Recur. Payments/ Ded Additional Payments Fiscal Data D Child Allowance D
Single Screen Single Screen

11Infotype Infotype 11Personnel number Personnel number
Create Personal Data Create Bank Details Org Structure
Org Structure Create Addresses
Fast Entry Fast Entry

11Infotype Infotype Multiple Personnel Multiple Personnel Numbers Numbers
Create Planned Working Time Org Structure Create Actions Org Structure
Org Structure
Personnel Actions Personnel Actions

Sequence of Infotypes Sequence of Infotypes 11Personnel number Personnel number
Data maintenance: Predefined HR scenarios
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Infotype access through actions
Hiring
Leaving
Career Interruption
Re-entry into company
Scenario's
Organizational Reassignment
Retirement
Family event
Early Retirement
Personnel Actions (1)

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Actions Change of your organizational assignment (IT 0001) Ex. : hiring, reassignment, pension, leaving, Stored in IT 0000
Administrative actions No change of your organizational assignment, but of other infotypes Ex. : change of your family situation, Stored in IT 0000 and IT 0302

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Data maintenance for predefined HR scenarios by means of actions

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Hiring procedure
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Personnel Actions Create action (Infotype 0000) Organizational Assignment

(Infotype 0001)
Addresses
(Infotype 0006)
Planned Working time

(Infotype 0007)
Date monitoring (expiry of contract)*

(Infotype 0019)
Basic Pay
(Infotype 0008)
Date monitoring (expiry of probation)*

(Infotype 0019)
Contracts
(Infotype 0016)
Personal Data
(Infotype 0002)
Country specific infotypes Family/Related Person (child)*

(Infotype 0021 subtype 2 )
Dates Specifications Family/Related Person (spouse)*

(Infotype 0021 subtype 1) or (Infotype 0041)
Family/Rel. Person (companion)*

(Infotype 0021 subtype 7)
Infotype 0001
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Determines when payroll is run
Additional authorization check
Determines the responsible administrators
Payroll Area (1)

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Payroll Organization
Payroll area XX
Payroll area YY
Jan. 1
Feb. 1
Jan. 1
Feb. 1
Run payroll for current month on 28th of the month

SAP AG 2003
Run payroll for previous month on 10th of the month
Payroll Area (2)

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Payroll Control Record

Payroll area XX Salaried employees
Payroll International Payroll
Incorrect personnel no. Payroll area Payroll status Released for payroll Released for corrections Exit payroll Check payroll results XX monthly
Simulation Release payroll Start Payroll Check Results Corrections Exit Payroll
The different stages of Payroll

SAP AG 2003
Payroll Area (3)

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Overview: Payroll Organization
Monthly or weekly?
Additional date types Which payroll year, start and end of periods
Assigned to the payroll area
Period parameter
and
Date modifier
Payroll periods For each combination of period parameter
and
Date modifier Calendar for cumulations
Exists for each payroll area
Control record
Cumulationsof wage types for reporting purposes
Controls the individual payroll phases
SAP AG 2003
Organizational Key
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Organizational key 10001300
Organizational key 10001200
Personnel subarea 1000
Cost center 1300
Personnel subarea 1000
Cost center 1200
SAP AG 2003
Administrator (1)
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Personnel Administrator: Monitoring of Tasks Payroll Administrator: Contact person on remuneration statements Authorization checks
Administrators
Reporting/ Evaluations Time Recording Administrator: Error lists in Time Management Automatic mail if changes are made to infotypes
SAP AG 2002
Administrator (2)
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Administrator Assignment
View: Change Administrator Group 0001 0001 0001 0001 0001 Admin. 001 002 003 CA NDP Name of administrator F. of addr. Joanne Henderson Edward Carter Robert Bell Chris Appleman Nicola Davenport Ms Mr Mr Ms Ms Tel.no. 4711 5541 1239 6665 9848 SAP Name HENDERSONJ CARTER BELLR APPLEMAN DAVENPORTN
Org. Assignment (0001) Administrator, Group, HR, Time Rec., Payroll
SAP AG 2002
Excercise: Personnel action
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Hire 2 or more employees Start date: 01/03/2005 Personnel area: ARBE, ARNL, ARUK, ARUS, ARPL Employee group: 1 Employee subgroup: 01 - 05 Position: Use the position that you created yesterday or create a new one
Agenda
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Two different ways:

IMG Table maintenance
Transactions code
SPRO
SM31

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IMG
Transaction code: SPRO
With the implementation guide, you can access all tables and features to configure the HR system. You can maintain: Set up infotypes Infotypes menus Actions: - Infogroups - Reasons for actions - Action menu Dynamic actions Define infotype header Infotypes screen control
etc

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Two different ways:

IMG Table maintenance
Transactions code
SPRO
SM31

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Table maintenance
Transaction code: SM31, SM30
With the Table maintenance screen, you can access all tables that you know to customise the HR system.
Agenda
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Customizing Tables: Key and functional fields

Customizing Tables: Key and Function Fields
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Transaction code: SM30
Pay Scale Groups Grpg PS group

1 2 3 WW AT AT
Function fields: White fields give more information on an entry
Lv W. Type Start
1010 01.01.79 01.01.92 01.01.79
End
Amount Curr.
31.12.9999 6.500,00 31.12.9999 7.750,00 31.12.9999 4.000,00
Fields that are gray identify a unique table entry. There is only one table entry with specific key fields. If you overwrite the key field, the system creates a copy of the entry.
Position...
SAP AG 2002
An entry in a Customizing table consists of key fields and function fields. Key fields identify a specific unique entry, whereas function fields describe this entry. There is only one table entry with the same key fields.
Customizing Tables: Delete and Save

Customizing Tables: Delete - Save
Change View "Pay Scale Groups": Overview Object Edit Goto Utilities System
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Transaction code: SM30

Save: All changes made to the entries must Help be saved
Exp. <-> Coll.
New entries
Delimit
Pay scale type Delete: Pay scale area
Select one or more entries and choose "Delete".
Grpg PS group
1 2 3 WW AT G01A
Lv W. Type Start
1010 01.01.79 01.01.92 01.01.79
End
31.12.9999 31.12.9999
Amount
7.750,00 4.000,00
31.12.9999 6.500,00
SAP AG 2002
To delete entries in Customizing tables, select the entries that you want to delete and then select Delete. You must save all the changes you make to Customizing tables
Customizing Tables: Create and Copy

Customizing Tables: Create code: Transaction - Copy
Change View "Pay Scale Groups": Overview Object Edit Goto Utilities System Help
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SM30
Exp. <-> Coll.
New entries
Delimit
Var. List
Pay scale type Create: You Pay scale area receive an empty
input screen,in which you must enter both the key and the function fields.
Copy: Select an entry that is similar to the entry you want to create and overwrite at least one key field and possibly the function fields on the subsequent screen
Grpg PS group
1 2 3 WW AT G01A
Lv W. Type Start
1010 01.01.79 01.01.92 01.01.79
End
31.12.9999 31.12.9999
Amount
7.750,00 4.000,00
Curr.
31.12.9999 6.500,00
SAP AG 2002
New Entries The system displays an empty input screen and you must enter key and function fields. Copy Select an entry that you want to copy and overwrite the entries in the key and, if necessary, the function fields on the subsequent screen
Customizing Tables: Delimit Transaction code: SM30

Change View "Pay Scale Groups": Overview Object Edit Goto Utilities System
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Grpg PS group
1 2 3 WW AT AT
Lv. WT
1010
If you want to make an entry invalid as of a certain date, choose Delimit and enter the delimitation date. The system automatically creates a new record, and you can overwrite the function Start dateEnd date Amount Curr. fields. 01.01.79 31.12.9999 6.500,00 the system In time-dependent tables, displays the record currently valid. 01.01.92 31.12.9999 7.750,00 Use the Expand-Collapse function to 01.01.79 31.12.9999 records. display the other 4.000,00
Help
Validity Limit: Entry

Valid from 01.01.2003
Position...
Entry 1 of 1
SAP AG 2003
Agenda
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Infotypes structure (1)

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F1
Infotypes structure (2)

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Transaction code: SE11
F1
F9
Infotypes attributes: IMG <> Table maintenance Transaction code: SPRO Transaction code: SM31
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Table T582A
Infotypes attributes: Overview Table V_T582A
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I. II. III. IV.
General attributes Display en selection Retroactive accounting trigger Technical data
Infotypes attributes: Example
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example: IT0002
Infotypes attributes: General attributes (1) I. General attributes
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Time constraint = A time constraint indicates whether more than one infotype record may be available at one time
Infotypes attributes: General attributes (2)

Possible time constraints
1 => One record obligatory + continuity obligatory
note: timeconstraint 1 of IT0000, IT0001 and IT0002 cannot be edited in V_T582A
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2 => 3 => A =>
Only one record at a time + continuity not obligatory Multiple records possible + continuity not obligatory Only one record can exist from 01.01.1800 to 31.12.999; these infotypes may not be deleted (e.g. IT0003) see table V_582B
B =>
Idem A but these infotypes may be deleted (e.g. IT0031)
T=>
Time constraint depends of subtype (e.g. IT0009)
Z =>
Only for time infotypes; time constraint depends of timerelation class defined in table V_T554S_I (also see collision checks in V_T554Y) (e.g. IT2001)
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Time constraint table

= when the time constraint is subtype dependent
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=
Maint. Aft. leave

This field controls whether you can record master data after an employee has left the company. A warning tells you whether you are permitted to do so or not.
example IT0006 Addresses => time constraint table V_T591A
Blank = modifying the infotype after leaving is authorized W = modifying the infotype after leaving is authorized + the system will give a warning E = modifying the infotype after leaving is not authorized
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Subtype obligatory
= If the layout of an infotype screen depends on the subtype, you must enter the subtype when creating a new record.
Subtype table
= table with subtypes of an infotype Table V_T591A
Indicator Objid = define if multiple records of a subtype can exist at the same time ex. IT0021 Subtype Chiild
Subtype field
= name of the field of the subtype in the structure of the PA-infotype (see trans
SE11 struct. PSxxxx)
Infotypes attributes: Display and selection (1) II. Display and selection
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Select w/start
= most 3: record valid on input date of selection screen
Select w/end
= always 5: record(s) with valid data in the selected period
Select w/o date

= 6: all records valid from cpu date to end of times
= These values of the fields define the way the records are displayed for input for begin and enddate.
Infotypes attributes: Display and selection (2)
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Create w/o strt

= define the begindate that will be proposed by the system when at creation of the infotype no begindate is filled in the selectionscreen
blank 1 begindate is blank (vb. IT0023) record does not exist record exist (vb. IT0002,IT0027) => entry date = begindate => begindate of existing record
2 3
startdate of actual organizational definition (vb. IT0100, IT0101, IT0105) CPU datum = date of today (vb. IT0017)
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Create w/o end

= define the enddate that will be proposed by the system when at creation of the infotype no enddate is filled in the selectionscreen
blank 1 no value (vb. IT0023) enddate is 31.12.9999 by default (vb. IT0100,IT0101) enddate by default = date of leaving (vb. IT0007) enddate by default = begindate of actual record
2 3
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List time per.

= define the period that will be show in the overview
Crossed blank = overview shows all periods from selectionscreen = overview shows all periods without the selectionscreen
Infotypes attributes: Retroactive accounting trigger (1) III. Retroactive accounting trigger
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Before ERA date

You can use the entry before earliest retroactive accounting date indicator to define if payroll relevant data may be entered in a personnel control record before the earliest retroactive accounting period of the relevant payroll accounting area (transaction code PA03).
Infotypes attributes: Retroactive accounting trigger (2)
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Retr.acct.payr.
When you make entries in the payroll past, the Earliest Change in Master Data Since Last Payroll field is set in the Payroll Status infotype (0003).
blank R T
= Infotype is not relevant to retroactive accounting, = Change triggers retroactive accounting, = Retroactive accounting is field dependent according to T588G.
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Table V_T588G
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Entry of RA limit time

If checked its possible to make modifactions before the Personal earliest retroactive accounting date .
Retr.acct PDC
Define if the infotype at recalculationis relevant for time management
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Past entry all.

Permissibility of entries relating to the payroll past.
Blank = Entries which relate to past payroll periods are permitted. This type of entry is like changing or creating a database record with a start date which lies in the last payroll period or prior to this. The system displays a warning message.
X message.
= Entries which relate to past payroll periods are permitted. The system displays a warning
E = Entries in the payroll past are not permitted. If payroll has has never been run for the employee in question, the entries are permitted.
I = Whether or not entries in the payroll past are permitted depends on which infotype is being processed. This entry is only suitable for certain infotypes. If used in other infotypes, the system does not perform a check.
Exercise: Time constraints

What seems to you the correct time constraint for:

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IT0000 IT0002 IT0007 IT0037 IT0001 IT0023
procedures Personal Data Planned Working Time Insurance Organizational Assignment Other/Previous Employers
Excercise: Payroll relevant infotypes

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Choose and explain the meaning of blank, R or T for these infotypes:

IT0003 IT0014 IT0002 IT0100 IT0022 IT0021 IT0101 IT0023 IT2001 IT0001
Payroll status Recur. Payments/Deds. Personal Data Social Insurance B Education Family/Related Person Fiscal Data B Other/Previous Employers Absences Organizational Assignment
Excercise: Infotype configuration

For infotype 0032 we want to setup the following properties:

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Only one record or no record at the same time The field car regulation is payroll relevant when we modify it When displaying an overview only show the selected period
Agenda
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Master Data processes

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Personnel actions
The personnel actions function groups all of the infotypes together that must be maintained when a particular human resource process is performed
Hiring
Leaving
Career Interruption Organizational Reassignment
Re-entry into company
Scenario's
Retirement Family event
Early Retirement
Personnel actions
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Transaction code: PA40

= for each event (hiring, change of salary, bird of child, etc) the user get a sequence of relevant infotypes
Personnel actions: IMG
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Personnel actions: Table maintenance and feature IGMOD

Transaction code: SM31 Transaction code: PE03
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Table T588C T588D T529A T530 T588B Feature IGMOD
Personnel actions: Define infogroups
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User group dependency on menus and info groups

Here you can define if an infogroup is usergroup dependent => parameter UGR in System/User profile/Own Data/Parameters.
V_T588C Menutype G = Infogroup
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Infogroup
Here we define the sequence of infotypes (and subtypes) for an infogroup. Table V_T588D
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Infogroup
Possible operations
COP Copy For other actions than first registration. If at Copy the infotype does not exist it becomes create. Delete Delete Infotypes Create For first registration. At Create the system will check if an infotype with the same subtype exist. If so, INS becomes MOD Delimit Infotypes delimit (at leaving). Never use LIS9 for IT0000 and IT0001! These 2 infotypes have to stay with endda = 31.12.9999 even for employees who are leaving. Change To change existing infotypes Create (no MOD) Create even if an infotype exists. No switch to MOD if the same infotype exist.
DEL INS
LIS9
MOD INSS
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Infogroup modificator
Feature IGMOD
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Infogroup modificator
Feature IGMOD
Personnel actions: Define types of actions
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Sequences of infotypes linked to an action (MASSN)
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TABEL T529A Type of procedure (MASSN) Description procedure Function char for action Status clientspec.
= 01 = Hiring =1
1 First hiring; 7 Transfer from recruitment; 0 Other
= blank
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Employment Status Status special payment Feature for action sequence Infogroup Date control =3 = blank = blank
MSN20 leave; MSN21 rehiring; ...
Personnel actions: Change action menu
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Here you define which procedure must be displayed an in which sequence
Exercise: Personnel actions

Create a new procedure EXTERNAL EMPLOYEE XX

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Use procedure ZA to ZZ
Include Infotype 0001 and Infotype 0002

Use infogroup ZA to ZZ
Include this in transaction PA40

Use action menu 01, reference usergroup 00 and line number XX
Agenda
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Master Data processes: Dynamic actions (1) Dynamic actions

If the maintenance of an infotype has an impact on a second one, the system will automatically propose you, just after, another screen to maintain the second infotype.
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In certain cases, this operation will be executed in background. (invisible for the user)
Master Data processes: Dynamic actions (2)

Dynamic actions are performed automatically by the system, depending on certain conditions
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Master Data processes: Dynamic actions (3)
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Master Data customizing: Dynamic actions (1) Transaction code: SM31
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Table maintenance

Dynamic actions
Table T588Z
Master Data customizing: Dynamic actions (2) Example
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Master Data customizing: Dynamic actions (3) Description of the different columns
1 2 3 4 5 6 7 Itype STy Field n FC No S Mandatory infotype from which the dynamic measure is activated Optional subtype from which the dynamic measure is activated Optional field name from which the dynamic measure is activated Mandatory function applied on infotype from which the dynamic measure is activated Sequential number permitting to read the data in a certain order Optional step indicator
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Variable Mandatory command field function part
Master Data customizing: Dynamic actions (4) Description of the possible steps
P Plausibility check : With this action you check certain conditions (for example, comparing the old and the new value). Call infotype. With this action you call an infotype for further processing Enter values : With this action you enter values for a new data record Link to another action : With this action you group together fields for which you want the system to perform the same action Call routine : With this action you call an internal or external form routine Send mail : With this action you send an e-mail by entering a suitable feature Comment
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I W V
F M
Exercise: Dynamic actions

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Which dynamic action is executed when you create (or copy) a record of IT 0016 with a probation period? On which lines can you find the code in table T588Z? Explain what the code does.
Master Data customizing: Features (1)
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Via transaction PE03 or IMG
Default Payroll Area
Features: Initial Screen Feature ABKRS Payroll area
Edit ABKRS Feature: Decision Tree

ABKRS Payroll area MOLGA Country grouping Germany Switzerland USA PERSG Employee group Active 02
5
Sub-objects Decision tree Attributes Documentation
4 4 5
01 02 10
5 5
Change
otherwise
5
Display
PERSK
Employee subgroup Hourly wage earners
01
SAP AG 2002
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Features: Initial Screen (Transaction PE03) Administration data of a feature, including the structure (fields that can ABKRS Feature ABKRS Default values for be queried in the Payroll area decision tree) and country assignment Create Sub-objects Decision tree Attributes Documentation Display Change Query data structure to determine return values. You can maintain them using Table maintenance or Tree maintenance
Information on the structure and the functions

SAP AG 2003

Two different views to maintain features:
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Transaction code: PE03
Features ABKRS
Maintaining Features (3)
Feature ABKRS
Feature Edit Goto Utilities View System Help
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ABKRS ABKRS
Payroll area Country grouping
Decision operation Decision field value
Status: active

MOLGA

01 Germany

PERSG Employee group

1 Active

PERSK
Employee subgroup

SAP AG 2003
DE Trainee - industrial DF Trainee - commercial DI Hourly wage earners 20 DN Monthly wage earners DS Senior staff DT Non-PS employees DU Salaried employees 20
Return code
Feature PINCH
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2) Default for Administrator Groups

PINCH PINCH TCLAS Administrator group Transaction class for data storage Applicant data APPL Status: active

otherwise ****
View: Change Administrator
Group 0001 0001 0001 0001 0001
Admin. 001 002 003 CA NDP
Name of administrator Joanne Henderson Edward Carter Robert Bell Chris Appleman Nicola Davenport
F. of addr Ms. Mr. Mr. Ms. Ms.
Tel.no. 4711 5541 1239 6665 9848
SAP name HENDERSONJ CARTER BELLR APPLEMAN DAVENPORTN
Org. Assignment (0001) Administrator group: personnel, time, payroll

SAP AG 2003
Feature NUMKR
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External number assignment
Internal number assignment
Decision tree
Intervals No. 01 02 From number 00000001 90000001
Feature NUMKR
To number 90000000 99999999
Current number Ext 4711 X
SAP AG 2003
Exercise: Defaulting via features What is the function of feature ABKRS ? What is the function of feature CONTR ?
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User exits
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Process before output Defaulting Messages Process after input Verification of entered data: messages, corrections Defaulting
Overview Transactions
Transactions PA10: Personnel file PA20: Display data PA30: Maintain data PA40: Personnel actions PA70: Fast entry data PE03: HR: Features SE11: ABAP Dictionary SM31: SAP Customizing Implementation Guide SPRO: Implementation Guide
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Agenda
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LSMW (1) Legacy System Migration Workbench
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LSMW (2) Maintain Object Attributes
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LSMW (3) Create Recording

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LSMW (4) Maintain Source Structures + Source Fields + Structure Relationships
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LSMW (5) Maintain Field Mapping and Conversion Rules
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+ Maintain Fixed Values, Translations, User-Defined Routines
LSMW (6) Specify Files

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LSMW (7) Read Data + Convert Data
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+ Display Read Data
+ Display Converted Data
LSMW (8) Create + Run Batch Input Session
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Exercise: LSMW
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Create an LSMW for IT 0023 (Other / Previous Employers) Create the LSMW object IT0023_XX under Project AR_TR, Subproject AR_TR_PA. Configure this LSMW project. Look at the previous slides for guidance. Try to create a recording IT0023_XX for transaction PA30 (or simply copy the existing recording IT0023). Adapt the file IT0023_UPLOAD.txt for your personnel number(s). Enter multiple previous employers. Import and convert your data, create and run a batch input session Check IT 0023 for your employee(s)
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Thank you for your attention and Enjoy working for ARINSO ! !

1.personnel Administration

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Personnel Administration

Overview Personnel Administration (PA)

PA as End User (Data maintenance)

PA as Consultant (Master Data Customizing)

IMG <> Table maintenance

Customizing tables Infotypes structure and attributes Personnel actions

Dynamic actions, features and user exits

Legacy System Migration Workbench

Comprehend and carry out the basic processes of Personnel Administration

Overview Personnel Administration (1)

Payroll & Accounting

Training & Event Management

Overview Personnel Administration (2)

Payroll & Accounting

Training & Event Management

Company structure management

Hourly Worker Monthly worker Executive Manager Senior Manager Student

Executive Manager Senior Manager

13 14 15 16 G-Fonds Cie belge Bq belge Coperfort Fin. Indust. tranger pr

GBZN GBZB NRDG

Ent Centr Zone sudZone nord Zone Bxl

SO ex.Mons Ag. Franco Priphrie

Transaction code (1)

PA10: PA20: PA30: PA40: PA70: ...

/O to create new session

Transaction code (2)

1st way: See at the bottom of all pages

2nd way: System Status... 3rd way: Extra Settings

Display technical names

Overview Personnel Administration (PA)

PA as End User (Data maintenance)

PA as Consultant (Master Data Customizing)

IMG <> Table maintenance

Customizing tables Infotypes structure and attributes Personnel actions

Dynamic actions, features and user exits

Legacy System Migration Workbench

Concept - End user

Example different kinds of payroll end users:

 Payroll Process Administrator

Concept Personnel Administration

 manage data, from a single database

Search help for personnel number

Validity period of a piece of information

Concept - Personnel number

Overview Personnel Administration (PA)

PA as End User (Data maintenance)

PA as Consultant (Master Data Customizing)

IMG <> Table maintenance

Customizing tables Infotypes structure and attributes Personnel actions

Dynamic actions, features and user exits

Legacy System Migration Workbench

One subject per screen IT0021

Organizational Assignment Family & related person

Planned working time

Infotype 0021 Family

One subject per screen

One subject per screen 2 2

Title Header Validity period Infotype content

Changing existing records

Infotypes: Common <> country specific

SAP Standard Common

SAP Standard Local

Payroll Process Administrator

manage data, from a single database

defined at the level of:

What is the difference between the overviews of IT 0002 and IT 0006?