Group Members: Kamran Azhar Rozina Iqbal Mirabel DSouza Samrah-tul-Mehdi Zakia Siddiqui

PROJECT SCOPE MANAGEMENT

Collect requirement
Define Scope Create WBS Verify Scope Control Scope

1. COLLECET REQUIREMENT
The process of defining the stake holders needs to meet project requirements.
1.
2.

The increase in the number of working mothers

Nuclear family type

3. Security threats related to child minder

COLLECET REQUIREMENT..(continue)
Purpose of a CHILD CARAE
Providing social needs of the working women Providing the educational needs

2.DEFINE SCOPE
Defining the detailed description of the project and product
Our Program We offer stimulating, high quality care and education to children 0 months to 7 years. Qualified staff members encourage children to develop problem-solving skills, creativity, a sense of responsibility, independence and a positive sense of self worth. Our centre offer stimulating play activities that are organized into interest areas such as blocks, art activities, sandand-water area, and outdoor play. Consistent daily routines help children feel safe and secure and include opportunities for them to plan their own activities.

DEFINE SCOPE.. Continue .(CORE VALUES)

we understand that each child is unique and

important we encourage children to become independent, responsible, and confident we support children to become active learners, with staff as their guides we provide activities that promote and enhance physical, social, emotional, language and intellectual development.

3.WORK BREAK DOWN STRUCTURE

WBS mainly consist of 4 M
MANPOWER

MACHINARY
MATERIAL METHODS

WBS..continue
1

MANPOWER The staff would be familiar with the emotional, physical, intellectual and language development of children between 0 to 7 years of age.

2. MACHINARY
There will be close circuit cameras in the rooms as well as in the out door to keep an eye on the children

WBS..continue
3 .MATERIAL Adequate space is provided for children to store

4. METHODS Health and Safety Nutrition and Food Service Staff Family Interaction

their personal belongings. Toilets, soap and water (for drinking and washing) are accessible to the children. All rooms are well-lighted and well-ventilated.

VERIFY AND CONTROL SCOPE

VERIFICATION
After 3 months the admission

CONTROL
Promotion activities will be

rate will be analyzed. There will be periodic evaluations of every childs learning skills, creativity and confidence level

increased accordingly. If there is a lack, extra attention will be given to respective children.

PROJECT TIME AND COST MANAGEMENT

Location Decision

Decision for the Facility Capacity Through Preference Matrix

Data Profit Probability Small Facility Large Facility Low Demand 0.8 13790500 12008500 High Demand 0.2 1500000 1600000 Maximum Expected Value of Perfect Information Column best 13790500 1600000 11352400 11332400 20000 Regret Probability Small Facility Large Facility Low Demand 0.8 0 1782000 High Demand 0.2 100000 0 Minimum Expected 20000 1425600 20000 Maximum 100000 1782000 100000 <-Expected value under certainty <-Best expected value <-Expected value of perfect information Results EMV 11332400 9926800 11332400 Minimum 1500000 1600000 1600000 Maximum 13790500 12008500 13790500

Pert Chart (Project Management)

Start node Taking Building on the rent Licensing Hiring Project team Ads for staff and personnel Recruiting Ordering Furniture and Supplies Selection 1 2 3 4 5 6 7 Optimistic Most Likely Pessimistic End node time time time 2 3 4 5 6 7 8 10 8 10 7 10 6 7 15 11 15 10 14 10 9 25 15 20 14 22 14 15 Activity time 15.83 11.17 15 10.17 14.67 10 9.67 Standard Deviation 2.5 1.17 1.67 1.17 2 1.33 1.33 Variance 6.25 1.36 2.78 1.36 4 1.78 1.78

Orientation and Training

Painting and decorating the Rooms Ads For Admission Admission open

8
9 10 11

9
10 11 12

7
15 14 45

9
20 20 55

11
30 25 65

9
20.83 19.83 55

0.67
2.5 1.83 3.33

0.44
6.25 3.36 11.11

Session start
Project results Total of critical Activities Square root of total

12

13

10

15

10.33

1.33

1.78
42.25

6.5

Project Taking Building on the rent Licensing Hiring Project team Ads for staff and personnel Recruiting Ordering Furniture and Supplies Selection Orientation and Training Painting and decorating the Rooms Ads For Admission Admission open Session start

Pert Chart (Project Management) Pert Chart (Project Management)

Start node Activity End node time 201.5 2 3 4 5 6 15.83 11.17 15 10.17 14.67 Early Start Early Late Finish Late Start Finish

Slack

Standard Deviation 6.5 2.5 1.17 1.67 1.17 2

1 2 3 4 5

0 15.83 27 42 52.17

15.83 27 42 52.17 66.83

0 15.83 27 42 52.17

15.83 27 42 52.17 66.83

0 0 0 0 0

6 7
8

7 8
9

10 9.67
9

66.83 76.83
86.5

76.83 86.5
95.5

66.83 76.83
86.5

76.83 86.5
95.5

0 0
0

1.33 1.33
0.67

9 10 11 12

10 11 12 13

20.83 19.83 55 10.33

95.5 116.33 136.17 191.17

116.33 136.17 191.17 201.5

95.5 116.33 136.17 191.17

116.33 136.17 191.17 201.5

0 0 0 0

2.5 1.83 3.33 1.33

Pert Chart (Project Management)

Pert Chart (Project Management)

Center Fee Worksheet

(entire data in yellow cells) Classrooms Ages # children Tuition/week Annual Income Total

Infant Room 1 Infant Room 2 Total Infant Fees

0-24 months 0-24 months

10 10

PKR 2,700.00 PKR 2,700.00

PKR PKR

1,350,000.00 1,350,000.00 PKR 2,700,000.00

Toddler Room 1 Toddler Room 2 Total Toddler Fees

24-36 months 24-36 months

10 10

PKR 2,500.00 PKR 2,500.00

PKR PKR

1,250,000.00 1,250,000.00 PKR 2,500,000.00

Preschool Room 1 Preschool Room 2 Preschool Room 3 Total Preschool Fees

Three year olds Four year olds Five year olds

12 12 12

PKR 2,500.00 PKR 2,500.00 PKR 2,500.00

PKR PKR PKR

1,500,000.00 1,500,000.00 1,500,000.00 PKR 4,500,000.00

Kindergarten School-age (school-term)

15 15

PKR 2,700.00 PKR 2,700.00

PKR PKR

2,025,000.00 1,579,500.00

School-age (summer)
Total School-age Fees Total Center Income

15

PKR 2,700.00

PKR

486,000.00
PKR 4,090,500.00

121

PKR 26,000.00

PKR 13,790,500.00

Start-up Budget Worksheet

Income Items
Bank Loan Personal investment TOTAL INCOME Description Loans From Personal bank for the commercial use personal saving PKR PKR PKR Expense 300,000.00

1,000,000.00 1,300,000.00 Expense 360,000.00 50,000.00 15,000.00 300,000.00

Expense Items
Personnel Expenses Program Director Staff Staff training Professional Services Staff recruitment Building/renovation Furniture/ Equipment For kids Office Kitchen and cleaning Other Advertising/marketing Licensing fees TOTAL EXPENSES Toys etc

Description Staff who plans and implements start-up period which could be as long as 6PKR 12 months Staff employed up to a month before children are enrolled An intensive multi-day all-staff orientation should be conducted before opening. Architect, attorney, contractors, etc. Signs, classified ads, etc All costs such as rent, construction, and/or renovation. PKR PKR PKR

PKR PKR

30,000.00 720,000.00

PKR PKR PKR

1,500,000.00 200,000.00 300,000.00

Commercial kitchen equipment will be required

Money spent on making the program visible such as signage and attractive landscaping will be worth the investment.

PKR PKR PKR

200,000.00 30,000.00 3,705,000.00

Salary Expense Worksheet

(entire data in yellow cells) Hours per Week (enter # hrs) Room One (8 infants) Lead Teacher Assistant staff Assistant staff Room Two (8 infants) Lead Teacher Assistant staff Assistant staff Room Three (10 toddlers) Lead Teacher Assistant staff Assistant staff Room Four (10 toddlers) Lead Teacher Assistant staff Assistant staff 54 54 54 54 54 54 PKR PKR PKR PKR PKR PKR Salary per Hour (enter wage) 100.00 45.00 45.00 100.00 45.00 45.00 PKR PKR PKR PKR PKR PKR Annual Wage w/o Benefits 280,800.00 126,360.00 126,360.00 280,800.00 126,360.00 126,360.00 Mandated Benefits at .6% PKR PKR PKR PKR PKR PKR 33,696.00 15,163.20 15,163.20 33,696.00 15,163.20 15,163.20 PKR PKR PKR PKR PKR PKR Total Benefits 33,696.00 15,163.20 15,163.20 33,696.00 15,163.20 15,163.20 PKR PKR PKR PKR PKR PKR Total Expense 314,496.00 141,523.20 141,523.20 314,496.00 141,523.20 141,523.20

Total Infant Staff Salaries 54 54 54 54 54 54 PKR PKR PKR PKR PKR PKR 92.00 40.00 40.00 92.00 40.00 40.00 PKR PKR PKR PKR PKR PKR 258,336.00 112,320.00 112,320.00 258,336.00 112,320.00 112,320.00 PKR PKR PKR 31,000.32 13,478.40 13,478.40 PKR PKR PKR PKR PKR PKR 31,000.32 13,478.40 13,478.40 31,000.32 13,478.40 13,478.40

PKR
PKR PKR PKR PKR PKR PKR PKR PKR PKR PKR PKR PKR PKR 31,000.32 13,478.40 13,478.40 31,000.32 13,478.40 13,478.40 PKR PKR PKR PKR PKR PKR PKR 9,360.00 3,744.00 3,744.00 PKR PKR PKR PKR PKR PKR PKR PKR PKR PKR

1,195,084.80
289,336.32 125,798.40 125,798.40 289,336.32 125,798.40 125,798.40 1,081,866.24 289,336.32 125,798.40 125,798.40 289,336.32 125,798.40 125,798.40 1,081,866.24 87,360.00 34,944.00 34,944.00 157,248.00 559,104.00 72,334.08 72,334.08 46,126.08 220,147.20 970,045.44

PKR 31,000.32 PKR 13,478.40 PKR 13,478.40 Total Toddler Staff Salaries PKR PKR PKR 31,000.32 13,478.40 13,478.40

Room Five (14 3-4 year olds) Lead Teacher Assistant staff Assistant staff Room Six (20 5-year olds) Lead Teacher Assistant staff Assistant staff

54 54 54 54 54 54

PKR PKR PKR PKR PKR PKR

92.00 40.00 40.00 92.00 40.00 40.00

PKR PKR PKR PKR PKR PKR

258,336.00 112,320.00 112,320.00 258,336.00 112,320.00 112,320.00

PKR 31,000.32 PKR 13,478.40 PKR 13,478.40 Total Preschool Staff Salaries

Room Seven (School-age) Lead Staff Assistant staff Assistant staff

15 15 15

PKR PKR PKR

100.00 40.00 40.00

PKR PKR PKR

78,000.00 31,200.00 31,200.00

PKR 9,360.00 PKR PKR 3,744.00 PKR PKR 3,744.00 PKR Total School-age Salaries PKR 59,904.00 PKR 7,750.08 PKR 7,750.08 PKR 4,942.08 PKR 23,587.20 Total Admininstration/Support PKR PKR PKR PKR PKR

Adminstration and Support Director Receptionist Cook Accountant (2) peon (5)

6 54 54 36 270

PKR PKR PKR PKR PKR

1,600.00 23.00 23.00 22.00 14.00

PKR PKR PKR PKR PKR

499,200.00 64,584.00 64,584.00 41,184.00 196,560.00

59,904.00 7,750.08 7,750.08 4,942.08 23,587.20

TOTAL SALARY EXPENSES

4,486,111

Annual Operating Budget

(Complete yellow cells. Blue cells link with fee and salary worksheets.) Income Items Description Tuition Consider a reduced utilization rate (85-95%) Infant we are expecting 10 infants per month Toddler we are expecting 10 toddlers per month Preschool we are expecting 21 preschool children per month School-age we are expecting 29 school age children per month Expense PKR PKR PKR PKR 2,700,000.00 2,500,000.00 4,500,000.00 4,090,500.00

Fundraising Grants TOTAL INCOME Expense Items

Salaries Infant Staff Toddler Staff Preschool Staff School-age Staff Admin/Support Staff Staff Training Occupancy Utilities Phone/internet access Loan payment Supplies Equipment Repair/maintainance Advertising TOTAL EXPENSES

expecting it in future expecting it in future

PKR Description one lead teacher and two assistants one lead teacher and two assistants one lead teacher and two assistants one lead teacher and two assistants one director,one receptionalist,one cook,two accountants and 5 peons Include workshop fees, substitutes and staff library All costs arising from use of a building and land such as rent, mortgage, real estate taxes, lawn services, mechanical maintenance, etc. Contact utility provider to inquire about projected fee increases. PKR PKR PKR PKR PKR PKR PKR PKR PKR PKR PKR PKR PKR PKR PKR 13,790,500.00 Expense 1,195,084.80 1,081,866.24 1,081,866.24 157,248.00 970,045.44 15,000.00 960,000.00 300,000.00 60,000.00 36,000.00 2,500,000.00 100,000.00 50,000.00 200,000.00 8,707,110.72

Break Even Quantity (#of Students)

Doddlers Day Care Solution Column1
Cost Type Fixed Costs Fixed

Column2
Costs 5249711

Column3
Revenues xxxxxx

Variable costs
Revenue per unit BREAKEVEN POINTS Costs vs Revenues Volume analysis @ Total Fixed Costs Total Variable Costs/Revenues Total Costs Net Cost

Variable
Variable Units 568.89 121

104743
xxxxxx Dollars 64836890

xxxxxx
113971

5249711 12673900 17923610 4133119

0 13790490 13790490

Break Even Quantity (# of Students)

Advertising budget breakup

Advertising Yellow Pages Start Date 1/1/2011 End Date 12/1/2011 Budget Rs40000

Newapapers

1/1/2011

6/1/2011

Rs75000

MotherCare News Letter campaign #1

1/1/2011

6/1/2011

Rs25000

Strategic Alliance development

1/1/2011

12/1/2011

Rs60000

Total Advertising Budget

Rs200,000

QUALITY MANAGEMENT PROCESSES

Process
Plan Quality Perform Quality Assurance Perform Quality Control

Project Phase
Planning Execution Monitoring and Controlling

Key Deliverables
Quality Management Plan, Change Requests Quality control measurements

The quality of child care varies widely and childrens outcomes differ depending upon the quality of their child care experiences.

ADVANTAGES OF DOODLE DAY CARE CENTRE

o More affordable than nanny care o Ample supervision o Toddlers can socialize with other children of same or other age groups o Staff members are trained in early childhood education o Licensed and regulated

QUALITY EVALUATION & ASSURANCE OF DOODLE DAY CARE

ENVIRONMENT Safe, clean and uncluttered. Colorful and inviting atmosphere. Child size furniture and accessible displays. STAFF One-on-one interaction with children in a warm, responsive way. Low rate of staff turnover. LICENSING Doodle day care is in compliance with all licensing regulations. SAFETY & HEALTH Clean and well ventilated environment. Safe and proper functioning toys. Staff trained in CPR and first aid. Policies regarding injuries and emergencies.

THE PROGRAN/CURRICULUM Play activities that enhance development. Both small and large group activities. Balance between rest and activity. FAMILY INVOLVEMENT Encouragement to parents for joining B.O.D. Parents suggestions for Doodle day cares policies. Openness to parents visits. FACILITY Safe indoor and outdoor areas and equipments. Classrooms based on age. Airy, well-lit and attractive rooms with bright colors. Sanitary bathrooms and diaper-changing areas.

DOODLE DAY CARES QUALITY CHECKLIST

AVAILABILITY Questions to ask:
What ages are accepted? What time can I drop my child off?

What is the latest time that I can pick up my child?

Do you have space available for my child? Can I visit the facility without an appointment? Do you have a list of references that I can call?

STAFF TRAINING & FACILITY LICENCING Questions to ask:

Are you licensed and accredited? How long has your facility been providing daycare? Does your staff have training in early childhood development? Are teachers trained in first aid and CPR? What is your staff turnover? Are background checks completed on staff members?

DAILY ACTIVITIES & SCHEDULES Questions to ask:

Are nap times provided? What time and where? What activities will be available for my child? Is there an education curriculum?

MEALS Questions to ask:

Are meals provided by the daycare?

Are snacks provided by the daycare?

Are they nutritious meals and snacks?

ENVIRONMENT Questions to ask:

Do you have an outdoor playground? Are there personal cribs for each infant? Are there separate rooms for each age group? Is the staff allowed to smoke on facility premises?

SAFETY Questions to ask:

Is there a safety plan in place in case of an emergency?
Does the playground equipment meet safety standards? Are hazardous materials kept out of reach of children? Is there a first aid kit?

SANITATION Questions to ask:

How often are toys washed? What do you use to clean them? Are children taught to wash their hands before eating and after using the toilet?

QUALITY ASSURANCE AND CONTROL

The provider reviews their service against agreed quality standards. Investigation of complaints or concerns regarding a health and safety

issues. Technical assistance provided by quality assurance teams. Parental access to online child care licensing inspections. Parental access to online licensing complaints. Monthly inspection of Doodles day cares programs and facilities. Fulfillment of staff requirements. Educational requirements of teachers and volunteers.

Developing Human Resource in Child Care Centre

Project Human Resource Management

Develop Human Resource Plan

The process of identifying and documenting project roles, responsibilities, and required skills, reporting relationships, and creating a staffing management plan

Project Human Resource Management

Acquire Project Team

It ensures the availability of the team to complete the project achieve the project objective on time There must be a minimum of one qualified staff in each defined group of children She/he must have completed at least a two year early childhood education program from a community college There are no specified educational qualifications for assistants under the Day Nurseries Act Staff training has been identified as a key indicator of quality child care. Resource Teachers are available in some centers

Project Human Resource Management

Develop Project Team

it require the development of capabilities in such areas as formulating business and HR strategies
Child care centres may also employ support staff

In a high quality program, all staff strive to meet the physical, social, emotional and needs of the young children in their care

 Manage Project Team

Project Human Resource Management

It involves tracking the team member performance and provide

feedback to ensure that the team is : Implementing with speed, flexibility and teamwork Obtaining lasting results that continue to grow improved staff-to-child ratios to ensure each child gets attention

Influence Project Team

It includes factors which impact the project like: Team environment Geographical location Cultural issues or the factors which can alter project performance new staff qualification requirements to ensure staff skills

Age Group

Staff to child ratio 1 staff to 4 children

Long Day Care and Preschool

Birth to 24 months

25 to 35 months
36 months to school age

1 staff to 5 children1
1 staff to 11 children A proportional formula will be applied

Family Day Care

Mixed age groups

Mixed age groups of children

1 staff member to 7 children with a maximum of four children

Project Human Resource Management

Professional & Ethical Behavior

The project management team should be aware of and ensure that all team members follow ethical behavior

Day Care Communication Plan

Identify Stakeholders Plan Communication

Distribute Information
Manage Stakeholder

expectations Report performance

Identifying Stakeholders
Owner Parents Teachers Qualified staff Children

Plan Communication
Communication Objective

To reach nuclear families with children and educated working parents belonging to SEC A & B. This group has the money for child care, and are willing to spend a little extra to get a higher level of care. We will be following a pull approach. Advertisements will be printed in newspaper, journals for mothers and magazines.

Media

Distribute Information
The Doodles Day Care will

run advertisements in newspaper, journals for mothers and magazines.

Two different campaigns will

be used. The first will be a multifaceted advertising campaign, the second will be the formation of strategic alliances.

Managing Stakeholder expectations

Selection: A complete service

offering of child care and learning development for children aged 0 to 6 years. Accessibility: The facility is centrally located and is open from 9 a.m.- 6 p.m. Customer service: Treating the customer like they are the most important customer that The Doodles Day Care has is reinforced in all employee training programs. Competitive pricing: The pricing is reasonable relative to the services offered@ less than 3000/week

Report Performance
Standards
Grow the number of customers

by 10% annually. Build customer loyalty through superior service and educational/development syste ms. Build The Doodles Day Care brand to the point where it becomes a household brand synonymous with superior child care/development in the Doodles area.

3/21/2012

48