Documente Academic
Documente Profesional
Documente Cultură
presented by:-
Structure
Full block format
Mandatory elements
Optional elements
LAY OUT
Specimen Letter
Heading
Business letters are normally keyed on special stationery called letterhead. Letterhead includes name & address of the company, the telephone no. also.
It is generally printed in the middle of the page just below the top margin.
Inside Address
The inside address is the next part of the business letter.
The inside address is the address of the person receiving the letter. The inside address should include the name , designation, company name, street address and city, state and zip code of the recipient. Double space after the inside address.
Body
The body of the letter is the message in paragraph form.
Most letter bodies consist of three paragraphs: statement of purpose, information/facts, call for action.
Double space between the paragraphs and single space between them.
Double space after the body.
Complimentary Close
The complimentary close is the goodbye of the business letter.
Complimentary closes can vary and include words and phrases such as Sincerely, Yours Truly, Thank you. Open Punctuation: no punctuation after the complimentary close Mixed Punctuation: colon after the complimentary close Quadruple space after the complimentary close.
Signature Block
The signature block is the writers typed name and title.
There will always be a quadruple space before the signature block to allow for the writer to hand sign their name. Double space after the signature block.
An enclosure notation is used when something is enclosed within the envelope with the letter. Enclosures can include anything from a form to a picture
Instead of
I beg to state I thank in anticipation Myself.. I have pleasure in informing you We beg to thank you for your letter Furnish us with Aforesaid Furthersome Whereas undermentioned
Say
This sentences should be avoided.
Continued.
Some strong words like extraordinary, stupendous, delicious, colossal, tremendous should be avoided. We should avoid using negative expressions like we cannot do, you failed to tell us , we cannot help you etc