Presentation on Employee Record Directory System

Worked upon by

Vaibhav Gupta 2k8-mrce-cse-127

Under the guidance of

Mr. Pramod Kumar Sr. System Analyst, Rites Ltd.

Contents
Introduction Advantages Features SRS Front Page Employee Modules Customers Modules Records Modification -Add Details -Delete Details -Update Details Accessing Records -Search by Employee Name -Search by Employee Phone Number -Search by City And State -Search by Employee Id

Further Modifications Question Session

Introduction

The project Employee Record Directory System is designed in Rites Ltd. during my summer training period. It is designed for any company which contains the electronic details of its employees working there. The project is made using C language with File Handling as the base concept.

Advantages

Now, get rid of the yellow pages and follow the modernized technique. Admin can easily add, delete and update the records. Easy searching of the records by the customers , employees and the admins is now possible.

Features
Adding Records Deleting Records Updating Records Searching RecordsYou can easily add the new records by selecting add details option. You can easily delete the existing records by selecting delete details option. You can easily update the existing records by selecting update details option. You can search the records easily by selecting any of the various options present.

SRS
Some key points that need to be evaluated in SRS document areClarity of the specification documentdetailing the modules Validity of the assumptions made Quality of the presentationincludes the screen shots of the project made Understanding of the same by all team members

Front Page
The front page designed asks whether you are the Employee or Admin - has to enter the username and the password to login inside. - has the right to modify the details. Customers - has the right to search the record into the directory via many options present.

Employee - Modules
There are two major modules involved Records ModificationThis module allows the modification of the records by performing addition, deletion and updation in the directory. Accessing RecordsThis module provides the facility of searching of the employee via name, record number and phone number. It can even lists the complete records of the directory.

Customers- Modules
This module provides the facility of searching of the employee via name city state phone number It can even lists the complete records of the directory.

Records Modification
There are three sub modules in it fnAddDetails() : Function for adding details

fnDeleteDetails() : Function for deleting details

fnUpdateDetails() : Function for updating details

Add Details

The function allows for adding new customers into the records directory. Only the person belonging to the admin can access this function. The details are inserted into a file named TELE.DAT.

Delete Details

The function allows for deleting the records of any existing employee from the directory. The records other than the one to be deleted are copied into a temporary file named TEMP.DAT. The initial record file TELE.DAT is deleted. The temporary file is then renamed as TELE.DAT.

Update Details

The function allows for updating the records of any existing employee. Admin is just required to enter the record number to be updated. The new record can now be entered. Admin has the choice that if he do not want to update few parameters then he could simply press the Enter button. The screen shot is shown in the next slide.

Accessing Records
The module is used to search the records of the existing employee. The various sub modules are-

fnbyName() fnbyPhno() fnbyUserId () fnbyCity() fnbyState() fnDisplay()

Search by Employee Name

This function is applicable to all the employees , customers and the admins.

The function allows for searching of the record of any existing employee by typing his name.
The record appears on the screen if it is present otherwise an error message is shown.

Search by Employee Phone Number

This function is applicable to all the customers , employees and the admins.

The function is used to get the other details of the employee if the phone number is known.
The record appears on the screen if it is present otherwise an error message is shown.

Search by Employee City And State

This function is applicable to all the customers , employees and the admins.

The records of the employees can also be accessed through city or state.
The record appears on the screen if it is present otherwise an error message is shown.

Search by Employee Id
The function allows for searching of the record by typing the employee Id.
This function is only applicable to the admins as the common way of accessing the records by the companies is employee Id. The record appears on the screen if it is present otherwise an error message is shown.

Further Enhancements

Graphics can also be added. Software could also contain the details of Projects done by the employees and so on.

May Be A Throw To you

?? Questions Please ??

Many Thanks
For Being A Part of It