KRONOS

A Summary of the Most Common Timekeeper & Approver Tasks

Presented by: Adicia Waddell The Office of Human Resources

Getting Started With KRONOS (Timekeepers/Approvers)

Go to Internet Explorer Enter http://www.xula.edu in the address box of the browser and press enter

Select Online Resources from the XU homepage

Getting Started With KRONOS (Timekeepers/Approvers)

Select KRONOS Time Management from the list of Online Resources

Getting Started With KRONOS

(Timekeepers/Approvers)
NOTE: Enter the same user name and password that you use for your XU email

Enter user name and password

KRONOS Timecard Overview

Header Workspace Launch Buttons

Navigation Bar

John Doe

#########

Pay period Totals

Schedule

Description of Workforce Timekeeper Page

Header located at the top underneath the Web browser menus and icons. This area identifies which employees and what time period is currently selected. Launch buttons quick ways to access the Timecard, Schedule, People Record and Reports. Launch available to you are based on access. Navigation Bar located on the left side of the page, your features depend upon your access. Workspace contains information regarding employees timecard for a specific pay period.

Viewing & Selecting Employee Timecards

(1.) Click on Reconcile Timecard,
Your approval list of employees will appear

(3.) Select Timecard,

employee pay period data will appear

Right click on the employee of your choice

(2.)

(3.) Enter any exception time

Select appropriate pay code based on employee schedule

Timecard Review & Approval

Jane Doe ##########

Ensure that there are no missed punches for days worked (including lunch)

(1.)

(4.) Approve timecard for the appropriate

pay period (a message appears confirming your approval)

Jane Doe #########

(2.)

Verify requested exception time is available

KRONOS Phone Instructions Dial the KRONOS system Extension 3100 It will respond with an announcement of the time. You will be prompted to enter your employee ID (your SSN) Then you will be asked for a "clock code" 1 = Clock in for the day 3 = Clock out for lunch 4 = Return from lunch 9 = Clock out Then hang up - your "punch" will be recorded.

KRONOS PAYCODES
VAC- Vacation Pay code for Exempt Employees VA7- Vacation Pay code used for 7 hour Non Exempt Employees VAC8- Vacation Pay code used for 8 hour Non Exempt Employees SICK- Sick Pay code used for Exempt Employees SC7- Sick Pay code Non Exempt 7 Hour SC8- Sick Pay code Non Exempt 8 Hour ADM Administrative Pay code used for Off Campus Meetings, Seminars and Emergency Closings BRV- Bereavement Pay code (see Employee Handbook for more details) JUR - Jury Duty DOC - Docked Pay code used to record unpaid absences for Exempt Employees

REG - Regular Hours worked

OT- Overtime HOL Holiday Pay code

Questions??
Any questions regarding the KRONOS Timekeeping System please call
The Office of Human Resources at 520 7537