Project Management Scheduling, Recording and Reporting of progress

AGENDA FOR DISCUSSION

Project Scheduling

Recording of progress
Reporting of progress

A Project is.
.. a series of activities and tasks with a specified objective, starting and ending dates and requires resources. Made up of three elements: Planning-deciding what to do. Scheduling- deciding when to do it. Controlling- assuring that desired results are obtained.

A Project is.
.. a time and cost constrained operation to realize a set of deliverables (the scope to fulfill the projects objectives) up to the quality standards and requirement. The number of projects are growing at an exponential pace, world wide.

Project Management is
the application of knowledge, skills, tools and techniques to a broad range of activities in order to meet the objectives of a particular project. project

TYPES OF CONTRACTS
TURNKEY CONTRACTS
SCOPE OF THE CONTRACT IS AS PER THE TENDER SPECIFICATIONS SPECIFICATION PROVIDES DETAILED DESCRIPTION OF THE PLANT/SYSTEM TO BE PROVIDED INCLUDING AND THEIR RATED PARAMETERS COTRACTOR DESIGN, MANUFACTURE, SUPPLY, ERECT & COMMISSION THE SYSTEM AS RER THE SPECIFICATIONS

TYPES OF CONTRACTS ITEM RATE CONTRACT

DESIGN AND QUANTITY CALCULATION IS THE SCOPE OF EMPLOYER MAJOR MATERIALS (STEEL, CEMENT) ARE SUPPLIED BY EMPLOYER SCOPE OF THE CONTRACTOR INCLUDES CONSUMABLES, T&P, MANPOWER AND FEW SUPPLY ITEMS EXECUTION AS PER THE DESIGN OF EMPLOYER IS THE RESPONSIBILITY OF CONTRACTOR

TYPES OF CONTRACTS
ALMOST ALL THE CORPORATE CONTRACTS ARE TURNKEY CONTRACTS ONLY MAIN PLANT CIVIL CONTRACTS AND SITE AWARDED SMALL CONTRACTS ARE ITEM RATE CONTRACTS

ERECTION SCHEDULING
TYPES OF PROJECT SCHEDULES L-1 NETWORK L-2 NETWORK L-3 NETWORK QUANTITATIVE SCHEDULE

THREE TIER PLANNING, REVIEW AND CONTROL SYSTEM

Pre Order Net Work L-1 Tier Planning L-2 Tier Planning Engg. L2 SCH. Engg. L-3 Program Fortnightly Reviews GM / HOD T.C.M. L-1 Project MNW Contract L2 Network (Manf. & Dely) Contract L-3 Program (Manf. & Dely) Weekly Reviews GM / HOD C.R.M. Contract L2 Network (Site Act.) Contract L-3 Program (Site Act.) Weekly Review by HOD Site Proj. Review Top Management Reviews Monthly Exception Report

L-3 Tier Planning

L-3 Tier Review L-2 Tier Review L-1 Tier Review

Monthly Project Review (PRT)

PRE ORDER NETWORK

L-1 NETWORK
ALSO CALLED AS MASTER NETWORK COVERS THE ACTIVITIES FROM NIT TO COMMERCIAL OPERATION OF THE PROJECT THE SCHEDULE OF PRE-AWARD AND POST AWARD ACTIVITIES OF ALL MAJOR PACKAGES ARE ALSO COVERED IN L-1

MASTER NETWORK

L-2 NETWORK
A SCHEDULE SPECIFIC TO A PACKAGE COVERS ALL THE ACTIVITIES STARTING FROM MANUFACTURING, SUPPLY, ERECTION TO COMPLETION OF FACILITIES JOINTLY SIGNED DOCUMENT BETWEEN EMPLOYER & CONTRACTOR IT IS A CONTRACTUALLY BINDING DOCUMENT COVERS THE INTER-RELATION BETWEEN VARIOUS ACTIVITIES AND DATE OF RELESE OF FRONTS TO THE CONTRACTOR

L 2 NETWORK

SAMPLE L2 NETWORKSUPPLY

SAMPLE L2 NETWORKERECTION

L3 NETWORK
THIS SCHEDULE IS A KIND OF BREAK UP OF L-2 NETWORK IN TO SMALLER AND SPECIFIC ACTIVITIES PREPARED BY EXECUTION DEPARTMENT AND CONTRACTOR AT SITE HELPFUL IN MONITORING OF CRITICAL ACTIVITIES. SAMPLE L3_mech_1 CT.xls

QUANTITATIVE SCHEDULE
MAINLY FOR THE ITEM RATE CONTRACTS THIS SCHEDULE SHOWS QUANTITY FOR DIFFERENT ARES OF THE PACKAGE AND THEIR COMPLETION SCHEDULE. QUANTITIES ARE SPREAD OUT IN THE COMPLETION SCHEDULE.

MEASUREMENT AND RECORDING OF PROGRESS-TURNKEY CONTRACTS

PROGRESS FOR SUPPLY
BBU IS THE KEY DOCUMENT THE VALUE OF THE ITEMS RECEIVED WITH RESPECT TO THE BILLING BREAK-UP IS USED FOR REPORTING AS WELL AS BILLING i.e RCORDING AS WELL AS REPPORTING IS IN FINANCIAL TERMS THE SUPPLY OF CRITICAL ITEMS MAY BE OUT OF THE PERIFERY OF VALUE OF EQUIPMENTS RECEIVED FOR S.G. PACKAGE GENERALLY MEASUREMENT IS DONE ON TONNAGE BASIS

SAMPLE SUPPLY BILLING BRAK-UP

MEASUREMENT AND RECORDING OF PROGRESS-TURNKEY CONTRACTS PROGRESS FOR ERECTION

1. PHYSICAL MEASUREMENT 2. SYSTEM COMPLETION FOR BILLING PURPOSE MEASUREMENT AND VALUATION OF ERECTION WORK IS DONE AS PER THE BILLING BREAK UP SAMPLE erec-bbu.xls

MEASUREMENT AND RECORDING OF PROGRESS-ITEM RATE CONTRACTS PROGRESS IS MEASURED IN QUANTITATIVE TERMS BOQ ( BILL OF QUANTITIES) IS THE KEY INSTEAD OF BBU SAMPLE single tender BOQ.xls

REPORTING
PROGRESS REPORTING
REPORTING IS DONE AS PER THE REQUIREMENT OF 3 TIER PLANNING, REVIW AND CONTROL SYSTEM
DAILY PROGRESS REPORT WEEKLY PROGRESS REPORT MONTHLY PROGRESS REPORT

DAILY PROGRESS REPORT

PLANING DEPARTMENT AT PROJECT SITE MONITORS AND REPORTS THE PROGRESS OF SOME VERY CRITICAL AREAS REQUIRING CLOSE ATTENTION ON DAILY BASIS REQUIREMENT OF DAILY MAN POWER AND RESOURCE DEPLOYMENT IS ASSESSED FOR TIMELY COMPLETION OF THAT PARTICULER ACTIVITY

WEEKLY PROGRESS REPORT

IT IS THE L-3 TIER REVIEW BY PROJECT HEAD IN L-3, MONTHLY TARGET IS BROKEN DOWN TO WEEKLY TARGET PROGRESS IS SHOWN AND DISCUSSED VIS A VIS WEEKLY TARGET SITE CO-ORDINATION ISSUES RAISED IN THE REPORT

MONTHLY PROGRESS REPORT

L-2 TIER REVIEW i.e. TCM, CRM, SITE PROJECT REWIEW REPORTING OF ACTUAL PROGRESS AGAINST SCHEDULE FOR THE MONTH REASONS OF SHORTFALL IS TO BE RECORDED THE REPORT HIGHLIGHTS THE HOLD UPS WHERE SUPPORT FROM COTPORATE CENTRE/HIGHER MANAGEMENT IS REQUIRED REPORT IS SENT TO THE CORPORATE MONITORING GROUP FOR L-1 TIER REWIEW

REPORT FOR BUDGET UTILIZATION

PHYSICAL PROGRESS IS DIRECTLY PROPORTIONAL TO BUDGET UTILIZATION REPORTING IS DONE FOR ACTUAL BUDGET UTILISATION WITH RESPECT TO PROJECTED BUDGET FOR THE SPECIFED PERIOD

SAMPLEchp-budget08-09.xls

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