INTRODUCTION TO SAP

Summer Workshops 2010

ERP
What are Enterprise Resource Planning (ERP) Systems?
Incredibly large, extensive software packages used to manage a firms business processes. Standard software packages that must be configured to meet the needs of a company Database programs with the following functions:
Input Storage/Retrieval Manipulation Output
56,821+ Tables in SAP

ERP
Who are the big ERP vendors?
SAP, the German juggernaut
Systeme, Anwendungen, Produkte in der Datenverarbeitung, or Systems, Analysis and Products in Data Processing. Dont be a sap!

Oracle/PeopleSoft/J. D. Edwards (J.D. Orisoft) Microsoft Dynamics, aimed at smaller companies

SAP Business One is competing product SAP BusinessByDesign On-demand SAAS (Software as a Service)
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SAP ERP
FI
Financial Accounting

QM
Quality Mgmt.

PS
Project System

PM
Plant Maint.

Workflow

PP
Prod. Planning

SD
Sales & Distrib.

MM
Materials Mgmt.

HR
Human Resources

AM
Asset Mgmt.

CO
Controlling

SAP ERP

SAP can use a number of database programs to actually store the data.

Oracle MS SQL SAP MaxDB

SAP
Systemanalyse und Programmentwicklung (SAP) was formed in Mannheim, Germany in 1972 by five former IBM systems analysts SAPs goal was to develop a standard business software product that could be configured to meet the needs of a company SAPs founders wanted Data to be available in real time Users to work on a computer screen, not with paper Lofty goals in 1972

SAP History
BW APO

Business Objects SAP BI SAP SCM mySAP ECC SAP ERP

R/2

R/3 ITS CRM

SAP CRM SAP SRM

72/73

79

92/93

2000

ERP System Costs

The cost of an ERP system: Depends on the size and complexity of the software package, which is a function of the size of the firm Includes new hardware required to run the system Includes consultant and business analyst fees Includes the time required for implementation (disruption of business) Includes training costs (cost to develop and deploy training plus employees time away from their job) A large company, with over 1,000 employees, can spend from $50 million to $500 million on a complex implementation

ERP Software Benefits

Improved process (fewer FTEs, better tracking) Better decision-making Global integration, including currency exchange rates Reduced IT maintenance: single system is easier to maintain Provides information so that a company can be managed, not just monitored

SAP ERP
Client-server architecture
Application Server USER PCs w/SAP GUI

Application Server USER PCs w/SAP GUI Database Server

Application Server

Application Server

A brief history of SAP academic materials in North America

SAP Education
IDES Based
International Demonstration and Evaluation System

ERPsim Game

Dolphin Group
Baseball Uniforms

BPI 1 BPI 2
Pen Company

GBI
Global Bike Company International

GBI 2.0

Fitter Snacker Flya Kite

Quazi Comp. Ross Quarles Fawzi Noman SHSU

University Competency Centers

Database and Application Server

Nothing is saved on your PC. Only things saved on the server are saved, and they are saved for good.

Good habits
In SAP, there are very few delete options:

Dont save if things dont look 100% correct! Exit the transaction and start over

Clients
What is a client?
- A way to separate data in the system - In some ways, a separate database - Also, a table entry

Column (attribute)
Mandt

Field

Client
- 56,821 + tables for data Row

201 201 201 202 202

(Record)

Table VBAK

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Data Sets
SAP Server (or instance) Client 207
00 Data Set

Client 208
00 Data Set

Client 209
00 Data Set

01 Data Set
02 Data Set

01 Data Set 02 Data Set

01 Data Set 02 Data Set

99 Data Set

99 Data Set

99 Data Set

Data Sets
I am data set number 00, not you!

Select the Vendors by Company Code tab, enter ##A1 for Company Code, then click on the enter icon

Data Types
Configuration Settings to define the business Fiscal year, chart of account, organizational structures Rarely changed after go-live Master Data Data that is relatively stable Materials, Customers, Vendors Transaction Data Data that is relatively temporary Stored at various stages of a business process Customer orders, purchase orders, production orders, customer payments
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SAP Easy Access

SAP Easy Access Master Data Entry Transaction Data Entry

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Implementation Guide (IMG)

Where Configuration Takes Place

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Transaction Data

Transactions flow down the river of time

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University Competency Center (UCC)

Application Hosting: How does it work? SAP University Alliance contract signed with SAP SAP determines a hosting center SAP UA University Competency Center contract signed with the UCC hosting school UA UCCs have an established rate structure UA UCC negotiates off structure or unique offerings that may not be in rate structure

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University Competency Center (UCC)

Application Hosting: What does it include? Remote access to the SAP applications agreed upon New customer orientation Installation procedures for SAP presentation software (SAPGUI) Ongoing support for the SAP applications agreed upon Problem determination and resolution assistance Ongoing support to meet customer student and class setup requirements Technical assistance to assist faculty on non curricular areas Automation/performance of routine SAP application required tasks

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University Competency Center (UCC)

Application Hosting: What does it NOT include? UCCs do not develop curriculum UCCs do not have application area experts

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University Competency Center (UCC)

Application Hosting: What you cant do? Choose specific versions of SAP software Start and stop SAP applications Start and stop servers Any operating system level commands or operations Install SAP software fixes Add and delete userids Modify a users security authorizations Update client independent (applies to all clients) SAP tables

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University Competency Center (UCC)

SAP Components

ERP System Software Modules FI/CO/SD/MM/HR etc. SAP Workflow BW(BI)/SEM Business Warehouse Strategic Enterprise Management CRM: Customer Relationship Management EP: Enterprise Portals APO/SCM Advanced Planner & Optimizer Supply Chain Management Solution Manager Project Management ARIS Business Process Development XI: Exchange Infrastructure
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External Resources

List servers or web sites www.sapfaq.com www.searchsap.com searchsap.techtarget.com www.intelligenterp.com sap.ittoolbox.com www.sapfans.com www.sapstuff.com www.sappro.com SAP Professional Journal www.sap-professional.org

Dont forget Google!

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ASUG

Americas SAP Users Group SAP UA members are considered licensed customers; they are eligible to join ASUG like any other customer. They are not automatically an ASUG UA member. New UA member policy
Membership is free There is an expectation of activity on schools part Participation desirable Chapter has to indicate that the participation is occurring Chapter signs off on application

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Prerequisties to Logging On
SAP Gui installed Client assigned from UCC System Connection defined

Correct System Selected Client, User, Password

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